Pronto Mail lets you define shortened names (aliases) for the addresses of the people with whom you correspond. Instead of entering a long address when you compose a message, you can just enter the alias in the To, Cc, and Bcc fields. When you create an entry in your address book, you can associate one or more addresses with the address entry name. In this way, you can create distribution lists or mailing lists for your co-workers or friends.

To create or edit addresses:

1. Open the Address Book by clicking the Address button from any Edit window or by choosing the Address Book... command from the Mail menu. The Address Book dialog box appears.

   

2. To add an address, click the Add button. The Add an Alias dialog box appears.

   

   1. Enter the alias in the Alias field and the associated address or addresses in the Addresses field.
   2. Click OK to exit the Add an Alias dialog box or Cancel to quit without making changes.
3. To modify an entry in your address book:
   1. Select the address from the Address Book dialog box.
   2. Click the Modify button. The Modify Alias dialog box appears.

      

   3. Change the alias if required.
   4. Change or edit the addresses as required. Edit entries longer than the field by positioning the cursor with the arrow keys.
   5. Click OK to exit the Modify Alias dialog box or Cancel to quit without making changes.
4. To delete an address:
   1. Select the address from the list in the Address Book dialog box.
   2. Click the Delete button in the Address Book dialog box.

Pronto asks you to confirm the delete operation (unless you clear the Confirm Delete and File Operations check box in the Preferences dialog box). See "Configuring Pronto Mail" on page 267.

If you like, Pronto Mail can prompt you automatically before adding the addresses of incoming mail to your address book.

1. Choose the Preferences... command from the Setup menu.
2. Check the Automatically Append New Addresses check box.
3. When mail arrives for which there is no matching address in your address book, Pronto Mail asks if you want to add the alias and address to the address book.
4. If you want to change the alias or the address, change the text as you would like it to appear in your address book.
5. Click OK to append the address in the address book, or Cancel to make no changes in the address.

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