If you’re a student or member of a student organization wanting to host an event at The Cave, please complete The Cave reservation request form below. If you are a Carleton employee, please contact sao@carleton.edu, but know that we do not typically host faculty/staff events in the Cave during the academic year.
Reservations will be approved by the Cave student managers based on staffing and venue availability. Please note that the Cave is only available during its posted operating hours on Thursday and Friday nights. Cave Managers do not work over winter, spring, or summer breaks and Cave emails are not monitored during that time.
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Once a reservation has been confirmed for your event date, please communicate with the Booking Manager about the following:
- Audio/Visual/ Tech needs for your event
- Layout of the space
- Time frame of your event
- If time for setting up for your event is needed before your event
- Sound check time frame, if needed
- Complete The Cave’s Marketing Request for help with promo materials for your event
Please note that once you’re reservation has been confirmed with the Booking Manager, you will have at least one AV staff member and at least one Counter staff member scheduled to staff The Cave for your event in case any additional assistance is needed. Only trained AV Staff should be working The Cave’s sound system.