If you’re a student or member of a student organization looking to host an event at The Cave, please complete The Cave reservation request form below. If you are part of an administrative or staff office on campus looking to reserve The Cave, please reach out to sao@carleton.edu.
Reservations will be approved by the Cave student managers based on staffing and venue availability, please note you will only be able to reserve The Cave during its operational hours Thursday through Saturday. Managers and staff who work in The Cave do not work over winter, spring, or summer academic breaks; once the academic term resumes you will receive a response to your Cave Reservation Request. As a reminder, reservations are accepted on a first come, first serve basis.
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Once a reservation has been confirmed for your event date, please communicate with the Booking Manager about the following:
- Audio/Visual/ Tech needs for your event
- Layout of the space
- Time frame of your event
- If time for setting up for your event is needed before your event
- Sound check time frame, if needed
- Complete The Cave’s Marketing Request for help with promo materials for your event
Please note that once you’re reservation has been confirmed with the Booking Manager, you will have at least one AV staff member and at least one Counter staff member scheduled to staff The Cave for your event in case any additional assistance is needed. Only trained AV Staff should be working The Cave’s sound system.