Each term, the residential halls and houses close for break. Students living in on-campus housing must review and complete all end of term action items prior to departing for break. Select the tab below that best describes your end of term plans. Each tab outlines specific steps to complete before you depart campus.
Winter Term Closing
Tuesday, March 18 at 2:00pm
After 2:00pm, only approved Break Residents will be allowed access to the residential spaces. If you are eligible for break housing, review Break Housing Information and apply by the deadline.
Regardless of Break Housing status, all rooms will be checked by Residential Life Staff as part of Residential Life’s End of Term procedures.
I am returning to the same room after break…
Students who are returning to the same room after break should leave their belongings in their room and take their room/house key with them.
Prior to leaving campus, complete and sign the checklist which will be taped to the door. Students must be out of the residential halls and houses by 2:00pm on Tuesday, March 18.
- Turn the thermostat on and set it to 68 degrees.
- Empty, defrost, and clean the College-owned micro-fridge. View Cleaning Instructions.
- Remove trash and recycling from the room and deposit into an outside waste container.
- Remove ALL perishable food from including items in the refrigerator.
- All electronics should be unplugged including power strips.
- Close and lock windows (including storm windows).
- Turn lights off.
- Lock door.
- Take your key with you!
*Students staying for break will be expected to complete the checklist and check the “Break Resident” box on the door tag which is located on the bedroom door. These rooms will also be checked by Residential Life staff as part of the End of Term process.
I have been approved to change rooms…
Students who have been approved to change rooms must completely vacate their current assignment by 2:00pm on Tuesday, March 18. Once the current room is vacated, students may choose one of two options below to move into their next term room assignment.
- Students who have been approved to move in with peers who are already established in a room may coordinate to move items directly into that space before departing campus for break. Please leave your items packed, labeled, and towards the perimeter of the room. You will not receive a key to that room until the start of next term. Students can coordinate to begin moving their personal belongings into the room as early as reading and exam days.
- Utilize student storage. Students moving into a single room or into a fully vacated space must use storage as the room will not be available until the following term.
Complete the steps below before leaving campus. Failing to complete the steps below will result in an Improper Checkout Fee.
- Remove all of your belongings from your room.
- Remove all trash and recyclables to outside containers.
- Vacuum and wipe down surfaces.
- Empty, defrost, and clean the College-owned micro-fridge assigned to your room. View Cleaning Instructions.
- Turn the thermostat on and set it to 68 degrees.
- Return all furniture to the original layout.
- Close and lock windows (including storm windows).
- Lock door.
- Put your key into the yellow Key Return Envelope found in your student mailbox and drop the envelope into an Express Key Box
A Departure Checklist and Return Key Envelope with a unique label will be dropped in your student mailbox on the Friday before exams.
I will be off campus next term…
Students who will not be returning to campus housing after break must completely vacate their current assignment by 2:00pm on Tuesday, March18.
Complete the steps below before leaving campus. Failing to complete the steps below will result in an Improper Checkout Fee.
- Remove all of your belongings from your room.
- Remove all trash and recyclables to outside containers.
- Vacuum and wipe down surfaces.
- Empty, defrost, and clean the College-owned micro-fridge assigned to your room. View Cleaning Instructions.
- Turn the thermostat on and set it to 68 degrees.
- Return all furniture to the original layout.
- Close and lock windows (including storm windows).
- Lock door.
- Put your key into the yellow Key Return Envelope found in your student mailbox and drop the envelope into an Express Key Box
A Departure Checklist and Return Key Envelope with a unique label will be dropped in your student mailbox on the Friday before exams.
ROOM CONDITION CHARGES
Students are responsible for all activity which occurs in their assigned residential space as outlined in the Conditions of Occupancy. Rooms are assessed at various points throughout the year to ensure these conditions are being met. Assessments are conducted during Fire Safety Checks, following a scheduled campus departure or approved room change, as well as prior to College Break Periods. Students are encouraged to participate in the upkeep of their residential space and can do so by:
- Completing the items outlined on the Closing Checklist by the deadline stated in End of Term communication.
- Returning room and/or suite keys by the instructed return date.
- Reporting maintenance issue through the Facilities Work Request when they occur.
Students who do not adhere to these expectations may be subject to any of the charges below. Please note, this is not an exhaustive list.
Room Condition Charges will be billed directly to the student account. Students will be notified via emailed outlining the charge amount, a description of the charge, and a link to the Appeals form. Students will have 6 days from receipt of the charge notification to appeal the charge. If the charge appeal is submitted and approved, a refund will scheduled.
| Charge Code | Description | Cost Estimate |
|---|---|---|
| General Cleaning (RESL) | Small amount of waste/recycling, adhesive, and/or personal belongings had to be discarded from the room by Residential Life staff. | $15 per resident |
| Packing & Storing (RESL) | Personal belongings were left in the room and needed to be packed, hauled, or both by Residential Life staff in order to prepare the room for the next resident. | $30 per hour |
| Lost Key (RESL) | Room key(s) were not returned to Residential Life upon approved room change or schedule campus housing departure. | $40 - Bedroom key $100 - Suite or House Key $140 - Bedroom + Suite/House key |
| Storage Sticker (RESL) | Storage stickers were not present on items being stored. | $10/sticker |
| Late Departure (RESL) | Student did not checkout or leave the residential space by the departure time outlined in the End of Term information. | $50 + Break Housing Fees |
| Carpet Cleaning/Repair (HCR) | Presence of any damage to the carpet including minor and major stains, holes, burns, etc. | $50 repair/cleaning minimum |
| Furniture Replacement/Repair (HFR) | Presence of any damage to college furnishings including dresser, desk, mattress, shelves, closet doors, chairs, wardrobes, etc. | $65 to $1300, cost varies based on extent of damage and repair/replacement needs |
| Excessive Adhesive Removal (HGC) | Presence of large amount of adhesive from posters, mirrors, or other items attached to the walls using adhesive. | $30 per hour |
| Excessive Cleaning (HGC) | Cleaning that rises above standard cleaning services provided by Carleton's Custodial teams. | $38 per hour |
| Hauling Charge (HHC) | Large items left behind that require coordination by the Campus Movers. | $145 per hour |
| Bed Height (HBR) | During Spring Closing, students are expected to reset their room furniture, namely the bed height, to its original format in preparation for Reunion. Bed ends must be set to a specific height before checking out. | $30 per adjustment |
| Wall Repair/Painting (HWP) | Presence of any damage to the walls or ceilings, minor or major scratches, marks, holes, etc. | $60 to $200, cost varies based on extent of damage and repair needs |
| Window Screen Replacement (HSW) | Presence of any damage to the screen, minor or major holes, or missing screen. | $100 repair/replacement fee |