Travel Forms
Members of student organizations may occasionally need to leave campus for organization business – catering pick up, event and conference travel, etc. Carleton College provides a fleet of vehicles that student organizations may reserve to further their club business. The cost of vehicle use is charged to the student organization.
Each and every time a member of a student organization wants to leave campus on behalf of the organization, the members of the organization must fill out a Trip Leader Form specifying the date and time of their trip, where they are going, and who is riding in the vehicle. Every passenger in the vehicle including the driver must then fill out a Student Travel Waiver before they will be allowed to leave campus. Students who plan to use their own vehicle for organization business must register as a campus driver before their first trip of the year. Then they must fill out the Trip Leader Form and all passengers must sign a Student Travel Waiver.
For information on the fleet or other travel options, please see Carleton Fleet Services. Zipcar service is new to campus and is currently available for personal use. Expenses related to the use of Zipcar are not currently considered a reimbursable expense for CSA student organizations. Please check back soon for the most current guidelines regarding the Zipcar.
Term Waivers
Some student organizations travel weekly throughout the term to the same location for the same purpose. One or two members of the organization should be designated to fill out a Trip Leader Form for each and every trip listing all those leaving campus for that particular trip. All members of the organization only need to fill out the Student Travel Term Waiver once. Term waivers are created listing all of the possible dates the club plans to travel, and by signing it, members of the organization are covered whether or not they travel once during the term or every week of the term. Organizations can work with SAO if they believe a term waiver would be a good option for them.
Alzheimer’s Buddies – Fall 2024
Special Trips
Some trips are organized for anyone on campus to attend. For those trips, a trip leader is designated but a roster of those leaving campus is built as the Student Travel Waivers are filled out. Additionally, there are certain activities that contain an added level of caution which means additional language is added to the waiver to cover the added danger. These trips require designated waivers found below.