If you are part of a chartered student organization looking to make a purchase that you obtained funding for via Spring Allocations or a recent trip to a CSA Budget Committee meeting, read on!
If you have yet to obtain funding for your purchase, ensure it aligns with the CSA Financial Guidelines and complete one of the forms listed here to appear at the next Wednesday evening budget committee meeting in Sayles 251 weekly at 7:00 PM. All funding request forms must be completed before 5:00 PM on the Tuesday evening prior to the Wednesday meeting for the request to be considered by the CSA Budget Committee.
Tax Exempt Purchases
Carleton College is a tax exempt institution, meaning that we are not able to purchase items that include tax. The Student Activities Office has a number of tax free accounts with the following companies which make purchasing much easier for everyone involved: Amazon, Cub Foods, Aldi, Discraft, Sticker Mule, Target, Walmart, Dollar Tree, Menards, and Joanne’s. If you are wanting to place an order from a business that we do not currently have a tax free account for, please note that you will need to purchase the item(s) on your personal card and then complete a reimbursement via WorkDay, however, you will not be reimbursed for any tax included on your order. As a reminder, all reimbursements come from your organization’s account so please check in with your org leaders before making purchases on behalf of your group.
When wanting to make a purchase, please consider using one of the stores mentioned above to shop your order and complete the form below to paste links to items you would like purchased using an SAO credit card.
Catering & Prepared Food Orders
Prepared food & catered orders will always include tax, but SAO can still help you place these orders as long as they were approved by CSA in your spring allocations or a recent budget committee meeting.
For all catering and food related orders, we strongly encourage student organizations to factor in at least a 10% tip for the catering vendor and any delivery fees if the vendor is delivering the order to campus. After you complete the Org Purchase form below, our coordinator will reach out to schedule a time to meet with you so you can call & place the order in the SAO office using an SAO credit card.
Order Pick Up
If you are leaving campus to pick up an order you are required to complete a Trip Leader form that details the purpose of your trip, destination, time and date of your trip, name of your campus driver, and any other participants who will be joining you. Once the Trip Leader form has been completed, the Trip Leader will need to ensure that every participant leaving campus on this trip completes the Student Travel Waiver.
If your group is planning to use a personal vehicle for picking up your order, please ensure that a Personal Vehicle Registration form is completed in addition to the Trip Leader form and Student Travel Waivers for all participants.
CSA Student Organization Purchase Form
If you would like SAO to place an order for your chartered student organization, we can assist you by placing your desired (untaxed) purchase on our credit card. If you would like SAO’s help placing an order, please complete the form below so we can collect the information needed to place your order. Please note, we need at least 48 hours notice to be able to place orders during business days as SAO is closed Saturdays and Sundays.
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