Projects
The Registrar’s Office collaborates closely with campus partners on projects that support student success, improve administrative processes, and enhance self-service tools.
Projects are initiatives that extend beyond the Registrar’s Office’s regular day-to-day responsibilities. Many projects arise from collaboration with campus partners, require dedicated planning and coordination, and take time to complete. For these reasons, they are managed as structured projects rather than routine tasks.
This page highlights:
- Current Projects – Initiatives actively in progress.
- Future Projects – Planned or proposed efforts awaiting scheduling, resources, or prioritization.
- Completed Projects – Successfully delivered projects that have improved processes, systems, or services.
Sharing this information helps promote transparency, collaboration, and a shared understanding of how project-based work supports continuous improvement for the Carleton community.
If you have an idea for a potential future project related to the Registrar’s Office functions and responsibilities, please contact the Registrar to begin a conversation.
Current Projects 2024-2027
|
Academic Year |
Project Name |
Project Summary |
Project Status |
Start Term (Tentative) |
|---|---|---|---|---|
|
24-25 |
Registrar's Documentation |
Updating documentation related internal process |
In-Progress |
Fall 2024 |
|
24-25 |
Transcript Verification |
Verify that all data transferred accurately to Workday Student Transcript. |
In-Progress |
Fall 2024 |
|
24-25 |
Historical Sections of Historical Students Grades |
Update sections reference IDs numbers and possibly instructor eligibility in Workday |
In-Progress |
Summer 2025 |
|
24-25 |
Historical Enrollment Prism |
In-progress |
Summer 2025 |
|
|
25-26 |
Academic Progress (Degree Audits) and Academic Requirements |
Validation and review that the academic progress reports are consistent the academic catalog requirements. |
In-progress |
Summer 2025 |
|
26-27 |
Request to Accelerate Graduation |
Update Workflow |
Not Started |
Summer 2026 |
|
25-26 |
Create St. Olaf Inter-Registration Form |
Create Online Form |
In-progress |
Winter 2026 |
|
24-25 |
Data Dictionary |
Create data dictionary related to Data Governance |
In-progress |
Summer 2026 |
|
26-27 |
Geology Major Catalog Changes/Degree Audit |
Not Started |
Summer 2026 |
|
|
26-27 |
Music Major Catalog Changes/Degree Audit |
Not Started |
Summer 2026 |
|
|
26-27 |
Explore class standing level in Workay |
See if workday can use Carleton's definition of class level |
Not Started |
Summer 2026 |
Future Projects
|
Project Name |
Project Summary |
Project Status |
Priority |
|---|---|---|---|
|
Change Request Form |
Update Workflow |
||
|
Approval of Major and/or Liberal Arts Requirement Credit from Non-Carleton Off Campus Study Form |
Revise Form to Online Form |
||
|
Petition to Overload |
Update Workflow |
||
|
Academic Standing Readmission Petition Form and Academic Standing Website |
Create form and workflow |
||
|
Academic Standing Letters Revised |
Revised current academic standing letters |
||
|
New Transfer Page |
Develop a dedicated website to provide post-matriculation and non-graduation information, including resources related to the transfer process and a comprehensive FAQ section to support students navigating these procedures. |
||
|
Transfer Pre-Approval form |
Create a transfer pre-approval form |
||
|
Workday/Onbase Integration |
Access via Workday to other OnBase document types |
||
|
Update status changes related to accounts with enrollment status from Workday |
|||
|
NSC Connector |
Review and revise information being sent to NSC. |
||
|
Review Business Process in Workday |
Notifications - Alumni, Music Department, VA, MATH & STATs, Senior |
||
|
DropBox |
Review Files and transition to google drive |
||
|
Onbase/Academic Review |
|||
|
IB Import Integration |
Explore and if possible develop IB import integration process |
||
|
OCS Program Title Updates |
Update existing OCP courses with updated titles and abbreviated titles in Workday. |
||
|
Advising Confirmation Message |
Adjust the advising confirmation to remove language about 24 hours, and update the security related to the questionnaire SBSG. |
||
|
Math Budapest Off-Campus Study Programs |
Create equivalents and adjust degree audits for math/stat. |
||
Completed Projects
|
Academic Year |
Project Name |
Project Summary |
Project Status |
Completed Term |
|---|---|---|---|---|
|
25-26 |
AP/IB Resource Page |
A new site that explains the next steps for students to take or explore. |
Complete |
Spring 2026 |
|
25-26 |
MUSC Performance Audition Form |
Create a MUSC Performance Audition Form |
Complete |
Spring 2026 |
|
25-26 |
Course Proposal Adjustments |
This project involves updating the course proposal form to include additional details about instructor permission. |
Complete |
Spring 2026 |
|
25-26 |
Workday FERPA Release Form |
Complete |
Spring 2026 |
|
|
25-26 |
Workday 2026R1 Release |
Complete |
Winter 2026 |
|
|
25-26 |
Petition for a Double Major |
Update Workflow |
Complete |
Winter 2026 |
|
25-26 |
Honors with Inactive List |
Develop a report identifying students who have been inactive, with an automated notification system prompting adjustments to update their honors status to an active program. |
Complete |
Winter 2026 |
|
25-26 |
Emergency Contact Notification |
Work on the report and notification for students to complete the Emergency Contact Notification |
Complete |
Winter 2026 |
|
25-26 |
Course Proposal Adjustments |
Added a notification feature that alerts administrative staff and provides them with an archived copy of the completed course proposal upon submission. |
Complete |
Winter 2026 |
|
25-26 |
Privacy Notification |
Create a notification through a Workday report for Alumni/Development Information Systems |
Fall 2025 |
|
|
24-25 |
Historical Transcripts |
Mass Export Colleague Transcripts |
Complete |
Fall 2025 |
|
25-26 |
Academic Progress Notification Automation |
Complete |
Summer 2025 |
|
|
24-25 |
Grading Release Publication Enhancement |
Release grades at a specific time |
Complete |
Fall 2024 |
|
24-25 |
Course Proposal Revision |
Moving form from Reason to Word Press with updated related to process and workflow. |
Complete |
Winter 2025 |
|
24-25 |
Historical Grades for Faculty |
Merging of Collegue and Workday Grades using Prism to one report. |
Complete |
Winter 2025 |
|
24-25 |
Low Grade Form in Workday |
Converting D/F form into Workday |
Complete |
Winter 2025 |
|
24-25 |
Integrative Exercise (Comps) Grading in Workday |
Allow instructor of record to enter grading including s with distinction in Workday. |
Complete |
Spring 2025 |
|
24-25 |
Independent Study Form Revision |
Complete |
Spring 2025 |
|
|
24-25 |
Lecture/Lab Format |
Create sections of Lab with zero credits |
Complete |
Spring 2025 |
|
24-25 |
New Subject Headings for Music |
Creation of MUSL and MUSC |
Complete |
Spring 2025 |
|
24-25 |
Graduation Journey |
Create graduation Journey |
Complete |
Spring 2025 |