Category: Tip of the Week

By default, Google thinks that we don’t want to see emails that we send to email lists that we’re a part of. So, for example, if a faculty member sends an email to faculty-all@lists.carleton.edu, all the other faculty on that email list will get a copy of that email delivered to their inboxes, but the sender will not.

If you choose, you can set up a filter that will change this default behavior so that you also get a copy of your email delivered to your inbox when you send to an email list. Here’s how:

1. Click the little downward arrow in the far right of the Gmail search box at the top of the page.
2. In the “From” line, enter your email address.
3. In the “To” line, enter the address of the email list followed by upper case OR followed by your own email address. (You can add multiple email list addresses separated by OR if you want.) So, for example:
   
4. Click the “Create filter with this search” link in the bottom right corner of the search box.
5. On the resulting page, check the box that says “Never send it to Spam.”
   
6. Click “Create Filter” and you’re all set. From now on emails you send to the lists you included in your initial search will also show up in your own inbox.

High-volume mailing lists (carlslist would be an example) can clutter up your inbox.  Today’s Minute to Learn It video will walk you through how to create a filter to apply a specific label and automatically move those messages out of your inbox.  Watch it here!

Google Calendar has a robust busy search feature for finding times to meet with people, but it’s somewhat hard to find on the “create an appointment” screen. This week’s Minute to Learn It shows you where it is and how to use it.

Google Drive and Google Apps for Education are powerful collaborative tools. They don’t have the most intuitive interface, however, and finding things that have been shared with you can be challenging. This week’s edition of “A Minute to Learn It” focuses on how to organize your Google Drive to be more useful. Read the full tip here.

With everyone at Carleton migrated to Gmail, we’d like to share some tips on how to get the most out of it, new things you can do with it, and answers to common questions. We’ll be aiming for about one tip a week, pulled from the ever-growing library of tips and tricks found here. In addition, there is an extensive list of frequently asked questions, located here. In the next few weeks we’ll also be providing instructions on how you can record your own tips for things you’ve discovered that you’d like to share with the campus. For this first edition of “A Minute to Learn It” we’re including two tips. The first is the answer to one of the most common questions we get: “How do I edit the subject line of a reply or a forward?” You can find the answer here. The second highlights a new feature with a very short video showing how to change your Gmail browser tab to display the number of unread messages you have.