Posts tagged with “Google Calendar” (All posts)

  • Minute to Learn It: Propose a New Meeting Time Outside link

    19 December 2016

    Receive an invitation but can’t make the suggested time? Propose a new meeting time in Google Calendar. To propose a new meeting time:

    1. In Calendar, open the invitation.
    2. At the top, in the Going? section, select Maybe.  
      Note: If you already responded to the invitation, click Add a note or change your response to see the Going? section.
    3. Do one of the following options:
    • To propose a new meeting time to the event host―In the Add a note field, suggest a new time and click Save. Only the host will receive an e-mail notification. However, all attendees on the guest list can see your note in the calendar event.
    • To propose a new meeting time to all attendees―Next to the guest list, click the E-mail guests link, suggest a new time in an e-mail message, and click Send. 

    For more tips: View the full collection of Gmail/Google Drive FAQs and View previously shared tips from the project blog

  • Minute to Learn It: A Term of Great Tips!

    5 December 2016

    This week’s Minute to Learn It is a recap of all the tips we’ve shared this term. We’ve covered a number of topics, from how to receive the emails you send to an e-mail list (November 7), to setting up Google Appointment Slots (September 6), and how to Organize your Google Drive (September 19), plus many more.

    See the complete list below!

  • Minute to Learn It: Busy Search with Google Calendar Outside link

    26 September 2016

    Google Calendar has a robust busy search feature for finding times to meet with people, but it’s somewhat hard to find on the “create an appointment” screen. This week’s Minute to Learn It shows you where it is and how to use it.

  • Minute to Learn It: Google Appointment Slots Outside link

    6 September 2016

    Want the options of letting students claim portions of your office hours or advising slots? Do you run a service on campus that could benefit from having people sign up for appointments within blocks of time you pre-determine? Google Calendar offers the ability to set up appointment slots in the version it provides to institutions like Carleton. 

    To use Google appointments, select a span of time and then select the option telling Calendar that this span of time will contain appointments. As you set up your appointment slots, Calendar will give you a link to your publishable appointment calendar. When another person clicks on that link and logs in, they’ll see their own Google Calendar with your appointment times overlaid, helping them select an appointment that doesn’t conflict with their other appointments. As people claim appointment slots, those claimed slots will no longer appear as options for subsequent people. As your time is claimed by appointments or other meetings, slots disappear from the available appointments calendar from that link you sent out. You can even “invite” other people to your appointment slots so that if someone claims an appointment it schedules more than one of you for the meeting.

    Check out Google Help, YouTube, or Linda.com for video walk-throughs.

  • Tip of the Week: Multiple Google Accounts on your mobile device

    11 August 2016

    One of the questions we get frequently is about having both a work and a personal gmail account accessible on your phone or tablet. The answer is, YES, you can have multiple gmail accounts (and google calendar accounts) on the same mobile device.

    If you’re having trouble setting this up, feel free to stop by the helpdesk or contact them (webhelpdesk@carleton.edu or x5999) and they’ll be happy to help you get set up. It’s difficult to write a complete set of instructions since there are so many platforms and phones out there, and since some platform/phone combinations look different depending on the carrier you use, so these are just a sketch of the steps to use and we’re happy to work with you individually to get things running.

    In general:

    1. Go to your device settings area (not app settings for mail or calendar, but the settings for the entire device)
    2. Find the place that lists your Accounts
    3. Add your various Google accounts there (you may already have your personal Google account there, so simply add a second Google account following the steps your device presents to you). CAVEAT: Occasionally a platform/device/carrier/app combination will not allow you to authenticate through Carleton’s login screen for your Carleton Google account. These instructions on setting up a device-specific password may be useful in such situations, even though the instructions were written for one particular mail client.
    4. As you add your various Google Accounts, you should be presented with options to say whether you want your calendar, mail, etc from that account to sync to your phone. Turn those on.
    5. Now open your calendar and mail apps, and you should see items from all your relevant Google accounts. Sometimes they will be integrated and sometimes there will be an account switcher so that you can look at only personal or only work accounts. Either way, both accounts should now be accessible on your device.
    6. Often there are additional settings within the app to govern how the apps function, and you may want to explore these options at this point.

    And of course, if you have any difficulty, the helpdesk is happy to work with you. Stop by or contact them (webhelpdesk@carleton.edu or x5999) with any questions.

  • End of July Update

    27 July 2016

    Today, the final group of people moving from Zimbra to Gmail got their “all clear” message stating that all the email for all the people in this migration cohort had been copied to Gmail. This means that individual accounts for all Carleton people are now officially complete. Meanwhile, the project team continues to work hard to move all the shared inboxes in use on campus from Zimbra to Google.

    As you settle into using Gmail and Google Calendar, if there are things you can’t figure out how to do, we invite you to contact the helpdesk (x5999 or webhelpdesk@carleton.edu) or try the “help” tool available under the gear-shaped button in Gmail and Google Calendar.

    Turning attention to Dropbox, we are excited that Dropbox will soon implement features that will be quite beneficial to the Carleton Community, and we have signed on to be a beta testing campus for these new features. As we learn more about these features and about the beta testing process we will use this information as we work with departments to determine a good date for each of their moves to using cloud storage (Dropbox and Google Drive) for departmental files and folders.

  • Carleton Weekly Post: Thank you to the Super Heroes! Outside link

    25 July 2016

    We want to recognize the Super Heroes for the time, effort and care they put into the Gmail transition. Their work was essential to making the project a success, and we very much value their partnership. Congratulations to them, and many thanks for a job well done!

    Super Heroes:  Sandy Saari, Jane Rizzo, Kathleen Galotti, Aaron Swoboda, Sara Nielsen, Tami Little, Nikki Lamberty, Stephanie Huston, Mary Drew, Sean Fox, Annette Nierobisz, Beth Vivant, Linda Mueller, Tammy Anderson, Kari Scheurer, Jessica VanZuilen, Sarah Rechtzigel, Terra LaChance, Stephen Mohring, Baird Jarman, Nancy Braker, Cindy Spehn, Tom Lamb, Mark Hansell, Sarah Deel, Marla Erickson, Cindy Plash, Will Hollingsworth, Chico Zimmerman, Peggy Pfister, Annie Larson, Meggan Clapp, Sandra Rousseau, Clint Cowan, Juliane Schicker, Candyce Lelm, Catherine Fortin, Michael Tie, Laura Chihara, Yaron Klein, Mary Nelson, Diane Fredrickson, Helena Kaufman, Steven Richardson, Holly Streekstra, Karen Moldenhauer, Heidi Jaynes, Ryan Kershaw, Joel Weisberg, Jason Decker, Pam Middleton, Alfred Montero, Mija Van Der Wege, Allie Lyman, Beatriz Pariente-Beltran, Fernando Contreras, Palmar Alvarez-Blanco, Laurel Bradley, Nichole Wrolstad, Aliza Ross, Barb Silk, Dan Taylor, Tricia Peterson, and others who stepped in to support their department.

    [reposted from the Carleton Weekly]

  • Carleton Weekly Post: Gmail / Google Calendar Migration is Complete Outside link

    25 July 2016

    Thanks to the efforts of many people, the migration of faculty, staff, and student data to Gmail/Google calendar is now complete! We are now working to get hundreds of shared mailboxes, calendars, and fax accounts moved to Google; this will continue over the next month. We are coordinating with departments to minimize potential disruptions.

    [reposted from the Carleton Weekly]

  • Faculty, Staff, and Students are on Gmail!

    15 July 2016

    Thanks to the hard work of so many people, the migration of faculty, staff, and student data to Gmail/Google calendar is now complete!

    Work to get the hundreds of shared mailboxes & calendars, fax accounts, and distribution lists moved to Google is well on its way, but will continue over the next month.  This transition is being carefully staged with Super Heroes to ensure that disruption is kept to a minimum.

      

  • Tip of the Week: Seeing when other people are free and busy

    8 July 2016

    Trying to find a time to meet? There are three main ways to see if the other person is already scheduled during that time!

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