This page contains an archive of email communication sent to members of the Carleton community with respect to this project.
Sent October 26, 2017 to Data-driven list owners
Summary
- What?
- On November 6, we will move all data-driven mailing lists to Google Groups
- What’s a data-driven mailing list?
- a “lists.carleton.edu” mailing list whose membership is maintained automatically (e.g. staff-all@carleton.edu).
- Why me?
- You own or moderate at least one data-driven mailing list
- What should I do?
- For lists that you own, see “What do you need to do” below.
- For lists that you post to, update your address book appropriately.
See below for more details. If you have any questions, please reply to any of us directly, contact the ITS Helpdesk, or sign up for one of our drop-in sessions over the next few weeks. Thank you, Dave Flynn, Manager of Systems and InfrastructureAustin Robinson-Coolidge, Director of Technology SupportJulie Anderson, Director of Web Services
What is happening?
On November 6, ITS staff will migrate all data-driven lists from Sympa, our legacy email listserv, to Google Groups. A “data-driven list” is any mailing list whose membership is automated partly or entirely based on information from another system. Examples include
staff-all@lists.carleton.edu, cs-majors@carleton.edu, etc.
You received this message because you are an owner or moderator of one or more “data-driven mailing lists” hosted on lists.carleton.edu.
All list email addresses will change as a part of this migration! This spreadsheet contains information on every list that will be automatically moved as part of this process, including its current and future email address; please review it carefully to make sure that you are prepared to manage any lists for which you are directly responsible.
What do you need to do
If you do not directly manage any of the data-driven lists in the spreadsheet above, you only need to update your personal address book to reflect the new list address(es). This page has instructions on editing your contacts.
If you are responsible for moderating or managing one or more of these lists, you will need to do that work in the Google Groups interface from 11/6 onward. On November 6th, ITS will send an email to each of the affected lists, informing the members of the new address and pointing them towards directions for updating their address books, which they should do before January 15 (when the old list address will stop forwarding to the new list).
If you decide that you no longer need one or more of the mailing lists for which you are responsible, please respond to this email and let us know, and it will not be migrated.
Resources and next stepsWe understand that you may have questions or concerns about this transition. ITS has put together a variety of resources and articles to assist you with the work of managing your Google Groups and using the new features that they provide on the
We would also like to invite you to join one of our scheduled drop-in sessions to work directly with ITS staff on the list(s) for which you are responsible; please
sign up for a time here. As always, if you have any questions about any part of this project, you can call or email the ITS Helpdesk at x5999 or simply reply to this message.
Sent November 8, 2017 to Data-driven lists
Summary
- What?
- On November 8, this “data-driven” mailing list was migrated to a Google Group as previously announced at the October faculty and quarterly meetings.
- What’s a data-driven mailing list?
- a “lists.carleton.edu” mailing list whose membership is maintained automatically (e.g. staff-all@lists.carleton.edu).
- What should I do?
- For lists that you own or moderate, see “What you need to know” below.
- For lists that you post to, update your address book appropriately.
- If you do not want to receive messages sent to this list, change your delivery settings.
See below for more details. Note that you may receive multiple copies of this message, depending on how many data-driven lists included you as a member. If you have any questions, please contact the ITS Helpdesk, sign up for one of our drop-in sessions over the next few weeks, or reach out to any of us directly. Thank you, Dave Flynn, dflynn@carleton.edu, Manager of Systems and InfrastructureAustin Robinson-Coolidge, arobinso@carleton.edu, Director of Technology SupportJulie Anderson, janderso@carleton.edu, Director of Web Services.
What happened?
On November 8, this mailing list was migrated to a Google Group. You are receiving this message as a reminder to update your address book and insure that you have the tools you need to work within the Google Groups environment. The @lists.carleton.edu address will continue to forward to this new Google Group until January 15, 2018.
You received this message because you are a member of this mailing list. If you do not own or moderate this list, simply update your address book to reflect the new mailing address.
What you need to know
If you do not directly manage this mailing list you only need to update your personal address book to reflect the new list address. This page has instructions on editing your contacts. If you have previously opted out of receiving messages sent to this list, or no longer wish to do so, you can change your delivery settings.
If you are responsible for moderating or managing one or more of these lists, you will need to do that work in the Google Groups interface from 11/8 onward. Instructions for many common management tasks can be found on the RECS website, Carlpedia, or Google’s documentation. In particular, please note that you cannot manually add new members to the data-driven group; you will need to add them to an “extras” group which has been provisioned for you.
Sent November 17, 2017 to all remaining list owners
Summary
- What?
- On March 30, lists.carleton.edu will stop sending or receiving email. Before that date, you must migrate any mailing lists you wish to continue using to Google Groups.
- Why me?
- You are an owner of at least one mailing list on lists.carleton.edu
- What should I do?
- For lists that you own, see “What you need to do” below
See below for more details. If you have any questions, please reply to this message directly or contact the ITS Helpdesk. Thank you, Dave Flynn, Manager of Systems and InfrastructureAustin Robinson-Coolidge, Director of Technology SupportJulie Anderson, Director of Web Services
What is happening?
On March 30, 2018, lists.carleton.edu will stop sending or receiving email. Between now and then, list owners are responsible for migrating any mailing lists that they wish to continue using to a new Google Group. If you take no action, your mailing list(s) will cease to work on March 30.
You received this message because you are an owner of one or more email lists hosted on lists.carleton.edu.
Please note that all “data-driven” lists have been migrated for you by ITS and should not be part of this process. An inventory of these lists is available on the RECS website.
What you need to do
To see the email lists you own, please log into
with your Carleton email address and password and examine the set of email lists along the left-hand side. The subset of those with a blue ‘Admin’ button are the lists for which you are an owner. Many lists have multiple owners – you will need to coordinate the work of migration accordingly.The basic steps to migrate your list to Google Groups are as follows:
- Create and configure a new Google Group.
- Extract the membership of your Sympa mailing list.
- Invite or add the members of your Sympa list to your new Google Group and assign roles.
- Optionally, adjust delivery settings or make any additional configuration changes.
- Send a message to your new Google Group letting your members know that the list has been migrated, and to update their contacts accordingly.
- Test and verify!
A detailed migration guide is available on the RECS website. You can also contact the ITS Helpdesk for assistance or to schedule a one-on-one training session with an ITS expert. If you have already taken the necessary steps to migrate the list(s) you manage, you may disregard this message.
Additionally, if you do not need one or more lists that you currently own, you can simply ignore them and move on.
Resources and next stepsWe understand that you may have questions or concerns about this transition. ITS has put together a variety of resources and articles to assist you with the work of managing your Google Groups and using the new features that they provide on the RECS Website.
As always, if you have any questions about any part of this project, you can call or email the ITS Helpdesk at x5999 or simply reply to this message.