• ITS Update: The Move to Gmail Outside link

    5 May 2016

    The first Early Adopter group, consisting of 52 faculty, staff, and students, migrated to Gmail on April 14th, and has been providing us with extremely helpful feedback about our communication, training, and process.  Although trying to plan meetings across two calendaring systems has been vexing, for the most part the transition has been smooth and uneventful.  We have updated our process and will be migrating a second Early Adopter group on May 12th to ensure that we are ready for the faculty migration on June 9th…

  • ITS Update: Note from the CTO in May Outside link

    5 May 2016

    A few weeks ago, Carleton had its annual Employee Recognition Lunch.  To me, that is one of the events that makes Carleton special. It is a unique opportunity to celebrate the broad and varied group of people who are needed in order to provide this wonderful, residential educational experience for our students.  Believe it or not, that event got me thinking about email and files and what it means to be a good communicator in 2016… 

  • Where we are and where we’re going, first week of May

    4 May 2016

    Welcome to the weekly blog posts by the project team! Our plan is to post these small updates every week so that you can keep up with what we’re up to and what we’re heading toward in the Gmail and Dropbox transition project.

    In this brief update you’ll find a Project Update, a Tip of the Week, and What to Expect in the Next Week.

  • Carleton Weekly Post: Email and File Storage Transitions Outside link

    11 April 2016

    Greetings from the Email Transition/File Storage Transition Team! The processes of transitioning from Zimbra to Gmail and from Collab to Dropbox are large and complex, and will require regular communication from us to you, as well as some actions on your part. In addition to the emails you’ll receive from us, you are welcome to visit our Web site which will have training materials, timelines, FAQs, and other information that might be useful to you.

    The transition to Gmail starts with faculty on June 9 and ends with staff on July 7; students will transition in the middle. Administrative departments will move to Dropbox on a staggered schedule between May and August, with faculty moving over fall term and winter break. To prepare for all of this, each group will receive staged training and consultations prior to migration. In addition, each group will have members that are designated File Management Stewards (for the Dropbox migration) and SuperHeroes (for the Gmail migration). The File Management Stewards will help create new structures for their departments’ files on the new systems, while the SuperHeroes will be peer Gmail experts. These representatives will partner with ITS to create as smooth a transition as possible. Please don’t hesitate to contact us if you have any questions: Julie Anderson, Director of Web Services (janderso, x6824) or Austin Robinson-Coolidge, Director of Technology Support (arobinso, x5635).

  • All-Campus Email introducing the Gmail and Dropbox projects

    5 April 2016

    Greetings from the Email Transition/File Storage Transition Team!  The processes of transitioning from Zimbra to Gmail and from Collab to Dropbox are large and complex, and will require regular communication from us to you, as well as some actions on your part.  This message is intended to give you an introduction to the projects.

    First, as we get closer to the migration dates, there are going to be a number of things we need you to know about both projects.  The subject line of every message we send will include the name of the project, what kind of a message it is (Action, Reminder, Info), and then the brief, descriptive subject (e.g. GMAIL INFO: Upcoming Gmail/Google Calendar Training Dates).

    Next, we wanted to remind you of the general timelines for both projects.  The transition to Gmail starts with faculty on June 9th and ends with staff on July 7th; students will transition in the middle. Administrative departments will move to Dropbox on a staggered schedule between May and August, with faculty moving over fall term and winter break.

    Finally, we are identifying a group of faculty and staff to help manage the details of the transitions.  The File Management Stewards will be working to create new organizational structures for their department’s data in Dropbox, while the SuperHeroes will be helping their departments through the email transition.  We will be sending more information about these two roles, including the people who are filling them, next week.

    Please don’t hesitate to contact us if you have any questions!
    Julie Anderson, Director of Web Services
    Austin Robinson-Coolidge, Director of Technology Support

  • ITS Update: Note from the CTO Outside link

    26 February 2016

    Thanks to the efforts of more than 100 faculty, staff and students, who spent nearly 500 hours evaluating two possible email and calendaring products, the Tuesday Group and I were able to make a well-informed choice of how to replace Zimbra. We are pleased to share that the campus will be moving to Google Apps for Education for email & calendaring and Dropbox for cloud storage. …

RSS
What is this?