September prior to the review year

The Provost’s Office will send a letter regarding class visits to the Chair. The Chair should discuss this letter with the candidate, and return the signed letter to the Provost. (N.B. Class visits for tenure reviews are usually done fall, winter and spring of the fifth year, or the year before the review is completed.)

Fall prior to review year

Attend the kick-off meeting. The Provost’s Office schedules a group meeting with members of the faculty who will undergo tenure review, their department chairs (or special review committee chairs), the associate director of institutional research, the chair of the FAC, and a representative of the FPC to talk about aspects of the review other than class visits.


Upload your c.v. and list of ten possible outside scholarly reviewers, including a brief description of the reviewers’ personal or professional relationship to you and their contact information, to your individual Moodle review site. See the Tenure Reviews section of the Faculty Handbook for a list of reviewers who should not be solicited.


The Provost’s Office sends the candidate and Department Chair a list of possible outside reviewers, the “provost’s list.”

The candidate will submit a list of students to be asked to evaluate their teaching and any requests for extra-departmental letters.

The candidate, in consultation with the Department Chair, strikes any names from the provost’s list of possible outside reviewers that they feel would be unable to judge the candidate’s work and returns the list.

The candidate will submit their scholarly materials along with a list of items submitted and role in any co-authored work at the end of May (see review schedule for exact date).

Early July

Evaluations are sent to students and graduates.


Student and graduate responses are due in the provost’s office prior to fall term start-up. Handwritten responses are typed by the provost’s office. External reviewer letters are also due.

Early September

The candidate submits their prospectus, any additional scholarly materials and updated c.v.

September through Mid-October

The Provost reads the candidate’s dossier and the student evaluations. The candidate reads the student evaluations and outside reviewers’ comments (with identifying information removed). Then the candidate meets with the Provost regarding student evaluations, submitted materials, and outside reviewers’ comments.

Following the candidate’s meeting with the Provost the provost’s office will add the tenured members of the department to the candidate’s Moodle site. The Moodle site will include the candidate’s c.v., course syllabi (if provided), prospectus, the code sheets for student/graduate evaluations and the student/graduate evaluations, scholarly materials, extra-departmental letters (if any), and outside reviewer evaluations.

The department will conduct a thorough discussion among the tenured members of your department. The department chair will write a departmental letter that should reflect the full range of the departmental discussions. Tenured faculty will write individual letters.

After the individual and departmental letters are received the provost’s office will circulate the dossier files to the President and the Faculty Personnel Committee. The dossier includes the same material sent to the department plus the department and individual letters.

Winter Break

The chair will attend a meeting with the FPC to answer questions about candidate. The provost’s office schedules a time for the department chair to meet with the Faculty Personnel Committee to answer the list of questions sent to them. The committee will continue deliberations until it is ready to make a recommendation. The Provost will call the candidate and department chair to notify them of the Faculty Personnel Committee’s recommendation. A letter will be sent to the candidate informing them of the recommendation.