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News  |  Advising  |  Grants and Fellowships  |  Conferences and Workshops 

September 14, 2026

News

ELT Schedule and Faculty-All Email Updates

In an effort to reduce the number of separate emails faculty receive, the Provost’s Office will begin publishing the ELT every Monday during the academic term. The ELT is the primary mechanism for sharing news, due dates, advising information, and key opportunities with the faculty community. Updates from the LTC and Humanities Center will now be included in the ELT.

The faculty-all email group will be used for campus-wide IT and Facilities updates, messages from President Byerly and the Faculty President, in memoriam announcements, and information about significant all-faculty events (such as convocations and Commencement).

Please feel free to contact the Provost’s Office with questions.

Fall Term Academic Support Services

As faculty prepare for fall classes, the Academic Support Services staff want to share a quick reminder about the academic support services available to your students through the Academic Support Center, Language Center, Quantitative Resource Center, and Math/Stats Skills Center (ASC, LC, QRC, and MSSC).

We wish you a wonderful start to the term!

News from the Humanities Center

With the start of the new academic year come changes at the Humanities Center: Baird Jarman has just finished his tenure as the HC Director and Daniel Groll has just started his. In addition to the programming and opportunities you know and love, the Humanities Center has some exciting new opportunities for faculty including one-term faculty research seminars and manuscript workshop grants. Please see the Humanities Center website for more information.

Open Invitation to Discuss Carleton Public Health Minor

All interested faculty are invited to participate in two meetings devoted to developing a new interdisciplinary minor in Public Health. This discussion, which is being convened by the Humanities Center director and the STEM Board director, will build on previous conversations and initiatives (such as the 2015-16 Broadening the Bridge Public Health Group). We hope to develop a set of principles to guide the formation of the minor: student outcomes, potential contributing courses, priorities and challenges.

  • Meeting 1: Oct 2, 3:30 p.m., WCC 236
  • Meeting 2: Nov 6, 3.30 p.m., WCC 236

We will have snacks! All are welcome!

Fire Drills Start September 21

Security Services will start conducting yearly mandated fire drills in academic buildings on September 21. Please familiarize yourself with the assembly areas for the buildings you are frequently in. Drills will take place between 11:00 a.m. – 12:30 p.m. See the Security Services website for assembly areas and the schedule.

Please email security@carleton.edu with any questions.

Japanese Garden 50th Anniversary Symposium and Celebration: September 26

For half a century, Jōryōen, “The Garden of Quiet Listening,” has provided a sanctuary for contemplation, learning, and cultural engagement at Carleton. We invite you to join us for a free, public half-day symposium and reception to commemorate this special milestone.

  • 9 a.m.: Symposium in Weitz Center for a keynote address followed by presentations from Japanese garden experts, faculty, and volunteers.
  • 12:30 p.m.: Post-symposium reception in the Japanese Garden

Please visit the Campus Calendar listing for a full schedule.

Undergraduate Research and Internship Symposium: October 16

This year’s Undergraduate Research and Internship Symposium will be held in the Rec Center from 4:30 pm to 5:30 pm on Friday, October 16. Please register for the symposium by Thursday, October 1. The registration form is available on the symposium website. Symposium participants will be required to submit the final version of their poster when they register. Symposium organizers will print all of the posters and have them ready for participants at the symposium. This process is intended to reduce spikes in poster printing demand for Print Services.

Please direct any questions to Tori Perez (vperez@carleton.edu) or Matt Whited (mwhited@carleton.edu).

Advising

Advising Updates

Thank you to all the advisers who worked closely with our incoming students last week to help them get adjusted and find their academic footing.

If you are advising first-year students:

Make sure that your advisees are familiar with the add/drop deadline and procedures. You might consider sending your first-year advisees an email towards the end of the week to remind them about the process. The add/drop deadline is 11:59 pm on Sunday, September 20.

If you are advising sophomore students:

Choosing a major looms large in the minds of many sophomores. Liberal arts advisers can direct students who have questions about what majoring in a particular field to the appropriate student departmental advisers (SDAs). In addition, there will be a Majors and Minors Fair on October 8 from 6:30-8 pm in the Weitz Center Commons. Encourage your sophomore advisees to attend.

If you are advising international students:

The federal landscape is changing with regards to regulations for international students. If you have international student advisees who are considering transferring or taking a leave, please have them talk with Liz Cody. Curricular practical training (CPT) programs are on pause this year; international students who signed up for CPT last spring should complete their coursework in the fall/winter.

All advisers should make sure your advisees are aware of a key deadlines this week: 

  • Friday, September 18, 5 p.m.: Overload petitions (to enroll in more than 22 credits) are due  
  • Sunday, September 20, 11:59 p.m.: Independent study petitions are due
  • Sunday, September 20 by 11:59 p.m.: Add/drop period ends

As noted in the most recent issue of Carleton Today, the higher education bill passed by the Minnesota legislature in the spring of 2026 included requirements that colleges and universities provide additional supportive measures for pregnant and parenting students. If one of your advisees shares with you that they are pregnant or parenting, please let the Title IX coordinator know so that supportive measures can be provided, including priority registration times. More details can be found at the Support for Pregnant and Parenting Students website.

Important Reminders From the Registrar’s Office

Deadlines for Independent Studies, Reading, and Directed Research and Overloads

Registration deadlines for Independent Studies/Reading/Research (Courses numbered 290/390, 291/391, 292/392), Small Groups Studies (293/393), and Faculty-Directed Research (294/394) follow the academic calendar, regardless of the number of credits. Forms can be found on the Registrar’s Office website.

  • 10-Week projects (1-6 credits) and First Five-Weeks projects (1-3 credits) that begin on 9/14 must have forms approved (by faculty supervisor and adviser) by the Drop/Add deadline, which is 11:59pm on Sunday, 9/20.
  • Second Five-Weeks projects (1-3 credits) that begin on 10/16 must have forms approved (by faculty supervisor and adviser) by 5:00pm Friday, 10/23.

Only courses explicitly designated as Second Five Weeks will be processed after the 10-Week Drop/Add deadline. The Registrar’s Office will not reclassify late full-term 1-3 credit projects as Second Five Week courses. Students who miss the deadline must petition the Academic Standing Committee for a late add.

Exploring Different Rosters in Workday

Did you know that there are three different roster views in Workday? While all rosters show student enrollments, additional information is displayed on each roster in different ways:

  • The Carleton Photo Roster allows for a printable class roster that includes student profile pictures.
  • The Carleton Class Roster is a Carleton-designed roster that includes the features most commonly used and requested by faculty, such as preferred name, grading basis, advisers, class level, email, and pronouns.
  • The Course Section Roster is a Workday-delivered roster that can be used primarily for emailing students on your roster.

Prerequisite and Course Overrides

If a student doesn’t meet a course’s minimum requirements, they should submit a Request Course Section Prerequisite Override task in Workday. Instructors will get a notification in Workday (via the bell icon in the upper right), and the request will appear in My Tasks for approval or denial. Advisers can help students navigate this process by directing them to the help article, linked below.

A few reminders:

  • Students are expected to speak with the instructor before submitting a request.
  • Approving a request does not enroll the student—they must register themselves.
  • Overrides can be granted even if the course is full; the student will be added to the waitlist (granting approval will not override the capacity for your course).
  • If no instructor is assigned, the student should contact the department for permission.
  • Denials are not communicated to the student by Workday, so instructors should follow-up with students to explain the denial.

We have help articles available for both students and for faculty.

Registrar’s Office Updated Contacts

 
Over the summer, the Registrar’s Office restructured some of our internal roles in order to better support the campus community. Please take a quick look at our office’s updated contact list to see who serves as the primary contact for different areas of expertise. As always, if you’re ever unsure who to contact, reach out to registrar@carleton.edu and we’ll get your message to the right place!

Overloads

Please keep in mind that the overload petition deadline for the Fall 2026 term is Friday, 9/18 at 5:00pm. If a student plans on overloading with a Second Five Weeks course (including independent study/directed research projects), they must petition by this date. If a student misses this deadline, they will need to submit a petition for exception to the Academic Standing Committee.

Drop/Add Deadline

The Drop/Add period for 10-Week and First Five Weeks courses begins on Monday, 9/14 and ends at 11:59 p.m. on Sunday, 9/20.

Take a Faculty or Staff Academic Adviser to Lunch

Take a Faculty Member or Staff Academic Adviser to Lunch is a privilege linked to faculty and staff academic advisers’ OneCards, redeemable in both Carleton dining halls during the lunch period Monday–Friday, during the same time period that student meal plans are active. Eligible faculty and staff academic advisers have three meals per term to use when dining with a student for mentoring purposes.

Faculty or Staff Advisor: Present your OneCard and inform the cashier that you want to use one of your “Take A Faculty Member to Lunch” meals. The student joining you is expected to pay for their own lunch.

Advising Quick Links

Grants and Fellowships

Open Call for Proposals: Communities Leading on AI

Humanity AI, an initiative spearheaded by 10 leading philanthropies, is funding innovative U.S.-based work that supports communities’ collective power to shape how AI is built, governed, and used. Grants are designed to support community-led efforts where people are setting the agenda on how AI is governed and used, not just informing it. This call includes a focus on projects about Education: Shaping AI around the best interests of students, educators, and communities to develop and expand knowledge, strengthen how people learn, and safeguard against risks to humans. Proposals for three tiers of funding are due Oct. 21. For more information, contact the Grants Office.

ACLS Digital Justice Development Grants

The American Council of Learned Societies (ACLS) is accepting proposals through Nov. 3 for Digital Justice Development Grants. Through both their content and methods, funded projects will pursue the following activities:

  • Critically engage with the interests and histories of people of color and other historically marginalized communities through the ethical use of digital tools and methods.
  • Advance beyond the prototyping or proof-of-concept phase and articulate the next financial, technological, and intellectual phases of project development.
  • Cultivate greater openness to new sources of knowledge and strategic approaches to content building and knowledge dissemination.
  • Engage in capacity building efforts, including but not limited to: pedagogical projects that train students in digital humanities methods as a key feature of the project’s content building practice; publicly engaged projects that develop new technological infrastructure with community partners; trans-institutional projects that connect scholars across academic and cultural heritage institutions.

Smaller seed grants are also available. For more information, contact the Grants Office.

Workshops

Restorative Practices: Experiencing a Community Circle

Nathan Riel-Elness (Title IX Coordinator) and Michelle Sylvester (Associate Director for Inclusion, Equity, and Community Programs and Initiatives) will present an IDE Community Education opportunity titled Restorative Practices: Experiencing a Community Circle on September 22 from 10 a.m. to 12 p.m. and on September 23 from 2 p.m. to 4 p.m. Designed as a low-pressure entry point for faculty and staff, this workshop offers a brief overview of core restorative mindsets followed by an experiential Community Building Circle. Rather than a comprehensive training, this session provides a practical “taste” of the Circle process—giving you a chance to experience structured turn-taking firsthand, connect with campus colleagues, and leave with accessible ideas for your own department or classroom. 

If you would like to participate, please register on Workday.