ELT: March 2, 2026 – Office of the Provost

News | Advising | Grants and Fellowships | Conferences and Workshops

March 2, 2026

News

Sarah Calhoun Promoted to Head of Reference & Instruction

I am pleased to share that Sarah Calhoun has been promoted to the Head of Reference & Instruction in the Library. She had been serving in the interim role since August 1, 2025, but took on the permanent role on January 2nd of this year. As many of you know, Sarah is a graduate of Carleton (’01). After Carleton, she completed a Master of Languages and Cultures of Asia (2006) and a Master of Library and Information Science (2011). Sarah worked as the librarian for South Asian Studies at the Yale University library from 2011-2016, and she returned here in March of 2016 as the Reference & Instruction Librarian for Humanities and Digital Scholarship.

Please join us in congratulating Sarah!

Library Support for Spring Courses

Do you want to offer your students additional research support? Do you have a research skill in mind you’d like them to learn? Would you like your students to meet their librarian or take a tour of the stacks? If you answered yes to any of these questions, we encourage you to get in touch with your liaison librarian to discuss the variety of services we offer to help support you and your students (e.g. finding data, copyright, citations, digital scholarship, etc.). This is support that you can take advantage of at any point during the term, so please don’t hesitate to get in touch to discuss your ideas or your students’ research needs. Not sure who your librarian is? Send an email to reference@carleton.edu, and we will get back to you!

Gould Library uses behind-the-scenes technology so that you can access our digital collections from off campus. Over the summer, we migrated to the newer and more secure OpenAthens authentication system from the older EZproxy IP-based authentication. While you should not see any major changes in using electronic resources, you may need to update some bookmarked links or links to library resources in Moodle or your syllabi.

Please find more information in the OpenAthens guide or submit a ticket if you have questions or something isn’t working.

Honors Nominations

The Dean of Students Office is seeking nominations for recipients of ten awards/prizes announced during Honors Convo. Students are eligible for the following prizes:

Dana Award for Personal Achievement
David John Field Prize
Mary Wiese Endowed Prize
Scott Tyler Bergner Prize
Second Century Student Award
Stimson Prize
Technos International Prize
Dacie Moses Award: recommendation process available online
Mortar Board Prize: for current first-year students
Class of 1966 Diversity of Achievement Award: for current first-years, sophomores, and juniors. The monetary award is for the 2026-27 academic year.

Nominations for the awards listed above should describe how the student fits the criteria listed for the specific award/prize you identify. The deadline for nominations is noon on Friday, April 17. Nominations should be submitted using the online form. The extended college-wide list of student honors, awards, and prizes is accessible via the Office of the Provost website.

If you have any questions, please email Tammy Anderson.

Upcoming Safety Committee Campus Inspections

Carleton is committed to maintaining a safe, healthy, and supportive environment for everyone who lives, learns, and works on campus. As part of that commitment, the Safety Committee will be beginning a series of routine safety inspections across campus in the coming months. These inspections are part of a broader effort to strengthen Carleton’s workplace safety program and to take a more proactive approach to identifying and addressing potential hazards before they result in injury or disruption. Members of the Safety Committee — representing academic, administrative, residential, and operational areas across campus — will be visiting buildings and workspaces to conduct walkthrough inspections. The goal of these inspections is not enforcement or discipline, but prevention and improvement. You can read more about this process on the Safety Committee website.

Advising

Housekeeping Tasks for Advisers of Sophomores

After sophomores declare their majors during the first week of spring term, departments may take some time to assign major advisers. During this interim period, students do not have an official adviser. Yansi Pérez serves as the interim contact for students whose adviser is on leave during the spring term, until a major adviser is assigned.

Please alert your advisees that if they anticipate needing your signature or approval on a petition (e.g., an OCS form, an exception-to-policy petition, etc.), they should try to complete that process before declaring their major. If you and your advisee determine that it would be preferable for a major adviser to sign such petitions, please keep petition deadlines in mind, as the assignment of major advisers can take several weeks.

End of Term Reminders from The Registrar’s Office

The deadline for submitting Winter 2026 grades in Workday is Monday, March 23 at 8:30 a.m. Timely submission is necessary for grade processing, student access to view grades, and for the Registrar’s Office to prepare for Academic Review. More information about grading is available online.

Grades can be entered through the My Teaching app or by using the Assign Student Grades for Student Course Section task. A Final Grades step-by-step tutorial is available to assist you.

Student-Opted S/Cr/NC Grades: You will submit the letter-grade equivalent, and the system will convert the grade to S*, Cr*, or NC*. Courses offered on a mandatory S/Cr/NC basis (“scrunch-only”) will only show S, Cr, or NC as possible grades.

Low Grades (D+, D, D-, F, Cr, Cr*, NC, NC*) require a form submission in Workday using the Create Student Low Grade Form task (formerly known as the D/F Form). You can submit the form after you have submitted your grades in Workday.

Winter term exams are Saturday, March 14; Sunday, March 15; and Monday, March 16. All examinations will be held in the same rooms where classes have met during the term, unless the Registrar’s Office has assigned you to a different examination room. If your class needs a different space for exams, please call the Registrar’s Office at x4094. When possible, we will assign your class to a larger room.

Manual waitlist processing for Spring 2026 will begin Monday, March 9, 2026. You can email your waitlist requests to waitlist@carleton.edu. For more information, please see our Waitlists webpage.

Supporting Student Mental Health

With the end of the term fast approaching, students may be under a lot of pressure and may not always know the best way to process what they are experiencing. This website is a Carleton resource hub for faculty, staff, parents, and family members to use in supporting Carleton students. Class deans are another excellent resource you can reach out to if you have any questions about how best to support your advisees.

Kolenkow-Reitz Fellowship: Summer STEM Research Funding for Students

If you advise students considering a summer STEM research opportunity, please encourage them to apply for the Kolenkow-Reitz Fellowship by March 31, 2026. To help them prepare, please share this recording of our recent information session featuring two current students that were awarded Kolenkow-Reitz Fellowships and a Career Center staff member. The panel demystifies the application process and explains how research internships are funded at Carleton.

Winter Term Advising Dates and Deadlines

Saturday, March 14: Exams Begin (end on March 16)

Advising Quick Links

Grants and Fellowships

NEA offers Research Grants in the Arts

The National Endowment for the Arts is now accepting proposals for its Research Grants in the Arts program, which funds 50% of studies that investigate the value and/or impact of the arts in American life. The first portions of proposals are due March 23; awards are expected to range from $20,000 to $100,000 for use over up to two years.

For more information, please contact the Grants Office.

Workshops

ACM Grants Lab: A Proposal Writing Accelerator for Scholars and Leaders

This year’s ACM grants lab will take place June 23 – 25 at Coe College in Cedar Rapids, IA. With a mix of practical panels, peer feedback, one-on-one mentorship, quiet writing blocks, and shared meals with colleagues, this retreat-style program offers a rare blend of capacity-building and time to make progress on proposal writing. The Grants Lab is designed for faculty and staff members on ACM campuses of varied experience levels seeking external grant support. ACM will provide programming, hotel accommodations, snacks, and most meals.

Carleton can send up to five participants to this event at a discounted rate, by registration through the Provost’s Office. If you are interested in attending, please contact Michelle. The priority registration deadline is Thursday, May 21, 2026.