"The East Laird Times" banner image

Monday, June 5, 2023


Commencement Information

Commencement exercises will be held outside on Saturday, June 10, on the lawn west of Hulings Hall. There will be unlimited seating available. The academic procession will assemble on the sidewalk along side of Laird by 9 a.m. and will begin processing (in pairs) toward Hasenstab Hall at 9:20 a.m. Please see the commencement diagram for processional and recessional routes.

Faculty Summer Addresses

If you will be away from home this summer, please complete the Summer Addresses form in case the Provost’s office needs to contact you.

Reminders for the End of the Term from Academic Technology

As our academic year and spring term come to an end, please remember how you can connect with Academic Technology and how to limit access to content in your Moodle course.

End of Term and Final Exams

Academic Technologists will keep the 2-4pm Drop-In hours through Wednesday, May 31, for quick questions or for double-checking that your Moodle final exams are set up as you intended. They will be available throughout final exams and the submission of final grades by appointment.

Managing Access to Course Content after Final Exams

By default, Moodle courses remain accessible for students who were enrolled in a particular course. If you want additional security for the materials (quizzes, assignments, lecture notes) of a concluded course, please check out Moodle: Options for restricting student access with suggestions for hiding your Moodle course or making specific parts of your Moodle course invisible for your past students.

More details at End of Academic Year Support and Summer Changes

Getting Ready for the New Academic Year

Please read about summer deadlines for new software, annual Moodle course deletion, and summer changes for Moodle and instructor stations in classrooms/computer labs.

July 15: Deadline for changes/additions to software in classrooms and computer labs

Please submit a Helpdesk ticket before July 15. Any requests that come in after July 15 may need to be delayed until Winter term, especially if the request requires purchasing and/or extensive testing for new software applications. You do not need to submit a request for existing software.

August 1: Deletion of the oldest courses from the Moodle server, from the 2017-18 Academic Year

If you would like to save a copy of your course materials, we recommend that you create a backup file of your course and download it to your favorite file storage location. Instructions for how to create a backup file are available in this short video
or this Knowledge Base article.

First week of August: Upgrade to Moodle to 4.1

The exact date will be announced well ahead of time. Some of the improvements include:

  • New visual theme
  • Timed Assignments
  • Improved notifications to students
  • Customized language setting for specific activities
  • New Grade Summary report in Gradebook
  • Better integration with textbook websites and other external tools

Ally for Moodle

Teachers in Moodle will be able to turn on Ally without a request to Academic Technology. Ally checks Moodle content, including individual files, for their level of accessibility.

Summer Break and Planning Fall Courses

The AT team will remain available via emails and through the ITS ticketing system throughout the summer. PEPS will offer support by appointment only; send an email to peps@carleton.edu.

If you want to have longer conversations about the pedagogical strategies of your 2023-24 classes, please consider reaching out to Jennifer Ross-Wolff, Director of the LTC or Wiebke Kuhn, Director of Academic Technology.

Please note that ITS is making updates to computers at some instructor stations and in some computer labs. The full list will be posted on the Classroom Technology Support page. Remember that not all of our classrooms have an instructor computer, so check out your room in late August.

More details at End of Academic Year Support and Summer Changes

Public Library Of Science (PLOS) Open Access Partnership

Gould Library and the Public Library of Science (PLOS) are partnering to allow Carleton authors to publish in all twelve PLOS Open Access journals without paying article processing charges beginning July 1, 2023 through December 31, 2024. PLOS is a nonprofit Open Access publisher empowering researchers to accelerate progress in science and medicine by leading a transformation in research communication.

Resources to help you publish Open Access with PLOS:

Contact lpillow@carleton.edu for more information.

International Film Forum Invites Submission of Proposals for 23-24 Academic Year

The International Film Forum invites submissions of proposals/requests for film screenings and potential colloquiums for 2023-2024 academic year.

Read on for additional information

The International Film Forum is a group dedicated to the viewing and studying of foreign films, developed through a partnership between the Carleton departments of arts, cinema and media studies, and languages. On Mondays at 7:00 pm, we welcome students, educators, and members of the community to join us at the Weitz Center for screenings of foreign films. Furthermore, we have established connections between screenings and various campus classes, allowing instructors to incorporate these events into their curricula. Additionally, we facilitate colloquiums with film directors and co-sponsor a range of film festivals.

During the 22-23 academic year, we organized the screening of 32 films and hosted engaging conversations with 11 directors. We also co-sponsored two film festivals: the French Film Festival series and the African Diaspora Music Films series.

We are eager to collaborate with you to explore innovative ways to integrate films into your courses. For Fall 2023 screenings, we invite you to submit a proposal by August 1, 2023, to allow us ample time for scheduling. If you are ready to explore potential avenues for collaboration for Winter or Spring terms, please feel free to reach out to us at your convenience.

We are eager to collaborate with you in discovering innovative ways to integrate films into your courses and enhance the educational experience. For inquiries, please contact sguo@carleton.edu.

For more information, please visit the IFF website.

Thanks for your consideration, and we hope to hear from you soon.

Best regards,
Shaohua Guo (Chinese), Jay Beck (CAMS), and Cathy Yandell (French)


Class of 2027 Advising

If you are not going on leave next year at any time and you otherwise have ample advising slots available after new majors have been distributed to their major advisers, Yansi will contact you next month to let you know that you are eligible to advise students in the Class of 2027. This means that you must be available during New Student Week (NSW) (Wednesday, Sept. 6-Friday, Sept. 8, 2023) to hold your first meetings with your first-year advisees.

Here is a preliminary schedule of what to expect during NSW if you are advising Class of 2027 students:

  • Thursday, August 31-Friday, September 1, 9 a.m.-2 p.m., New Adviser Training (Only second-year tenure-track and visiting faculty, and new staff advisers are committed to this). New advisers have already received an email from Yansi about this.
  • Wednesday, Sept. 6, 8:30 a.m.-10:00 a.m., Annual Advising Workshop
  • Wednesday, Sept. 6, 11:45 a.m.-1:30 p.m., Group Advising Meetings (frosh and their new advisers), various locations reserved by the adviser via a WordPress form.
  • Thursday, Sept. 7, 1:30 p.m.-3:30 p.m., Individual Advising Meetings (one-on-one meetings between frosh and their new advisers), location is adviser’s choice.
  • Thursday, Sept. 7, 3:30 p.m.-5:00 p.m., Academic Fair, Rec Center Fieldhouse.
  • Friday, Sept. 8, 8:00 a.m.-9:00 a.m. and 11:00 a.m.-4:00 p.m., Individual Advising Meetings (one-on-one meetings between frosh and their new advisers), location is adviser’s choice.

In preparation for all of this, Yansi really appreciates advisers and departments sending her notes concerning their plans and preferences. Thank you to all department chairs who have submitted the advising plan for their department.  If you are a department chair and have not submitted it yet, please do so soon. Yansi also welcomes individual faculty contacting her about their plans. 

Advising Quick Links

Grants and Fellowships

NEH Humanities Connections

The NEH Humanities Connections program supports projects that expand the role of the humanities by encouraging partnerships between humanities faculty and their counterparts in other areas of study. Awards support the planning or implementation of curricular projects connecting the humanities to the physical and natural sciences; pre-service or professional programs, including law and business; computer science, data science, and other technology-driven fields; or other non-humanities departments or schools. Projects must incorporate the approaches and learning activities of both the humanities and the non-humanities disciplines involved. Funding ranges from $50,000 to $150,000 for projects lasting one to three years. Applications are due Sept. 7, 2023. For more information, or if you’re interested in applying, contact the Grants Office.

Fulbright – International Opportunities for all Faculty

The Fulbright U.S. Scholar Program sends approximately 800 American scholars and professionals per year to approximately 130 countries, where they lecture and/or conduct research in a wide variety of academic and professional fields. If you are interested in finding funding to support an international stay, please reach out to the Grants Office. The annual deadline for the Fulbright program is September 15.

Fall External Grant Opportunities for Humanists

The early fall brings multiple external grant opportunities, particularly for humanities faculty at Carleton. Each program is unique: NEH Summer Stipends, ACLS Fellowships for untenured faculty, Guggenheim Fellowships, and residential fellowships at the National Humanities Center, Princeton’s IAS, and the Stanford Humanities Center, among others, all with deadlines in September and October. If you are looking for support for sabbatical time during 2024-25, now is the time to begin planning your fall applications. Please reach out to the Grants Office—we can help determine which programs might be the best fit for your work and assist with the application process.