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Monday, January 16, 2023


Faculty Development Accounts in Workday

As some of you may have already discovered, in Workday your faculty professional development account (PDA) is now called Faculty Development Account (FDA). Rest assured that the balances and availability of funds remain the same. The title change allows us to associate other faculty-member-specific balances with one easy label (“Worktag”): your name! Workday is word-based so you no longer have to remember account numbers or long account strings. Explanation of this change, along with additional new terminology and actions, are included in a curated list of training for faculty on the SEAMS website

We encourage you to listen to the recorded training sessions and read the prepared guides to familiarize yourself with the language and landscape of Workday. Before diving into FDA reporting, we recommend that you complete the training for Workday Navigation (5 minutes) and Finance Fundamentals (11 minutes). Training for FDA reporting includes a recorded video (17 minutes) and a quick reference guide.

Starting in January all transactions should be processed in Workday. We will complete our financial transition to Workday by the end of February. Until then, please view activity in both the Hub AND Workday. We understand this is not ideal and we appreciate your patience as we continue our migration process.

Note: if you are a faculty member with a start-up account or FDA balance associated with a Gift fund or restricted fund, we are working on building reporting to accommodate these balances. If you have questions in the meantime, please reach out to either the Business Office or the Budget Office.

Additional Workday help and frequently asked questions are available on the SEAMS website.

Seeking Faculty Volunteers to Assist with Workday Feedback and Testing

As he announced at last week’s faculty meeting, Associate Provost Eric Egge is looking for faculty volunteers to help test and give feedback on academic function configurations in Workday.  For now the group will have two or three 1-hour meetings each term, with volunteers attending as their schedules allow.  To sign up for this opportunity to see how Workday handles academic functions, and to help test and give feedback on how we configure those functions, please send Eric an email indicating your interest.

Curricular Innovation Grants

The Provost’s Office has funds available for curricular innovation grants through several initiatives and programs. Most proposals are due on February 6, but some have rolling deadlines. Information on these grant opportunities can be found on the Provost’s website.

Collaborative Teaching Opportunities

Collaborative teaching provides important faculty development opportunities and enriches the curriculum, especially in interdisciplinary fields. The Provost’s Office can support up to three new collaborative teaching opportunities for 2023-24. Proposals should be submitted by February 7. They can include more traditional team-taught courses (i.e., two people teaching the same course together), but we are also open to other ways that faculty can collaborate in their teaching efforts. Please see the Provost’s website for additional information.

Carleton’s Read and Publish Agreement with Cambridge University Press

Gould Library has entered a new three-year “Read and Publish” agreement with Cambridge University Press (CUP). Beginning January 1, 2023 through December 31, 2025, corresponding authors from Carleton can publish their works without paying authors processing charges (APCs) in Cambridge Open Access (OA) journals and hybrid journals with an OA option. In addition, the agreement expands campus access to over 450 Cambridge University Press journals. Authors who wish to submit their work to an OA journal published by CUP must be the corresponding author and use their @carleton.edu email address to qualify for the APC waiver. More details including what defines a corresponding author and eligible article types are available at the dedicated Carleton site.

Cultivating Food Access and Community Resiliency through Experiential Learning and Civic Engagement

Academic faculty and staff members from all disciplines at ACM colleges are invited to submit proposals for a chapter in an edited book with the working title of Cultivating Food Access and Community Resiliency through Experiential Learning and Civic Engagement

This project emerged from a FaCE Grant-funded workshop that took place in June 2022 organized by Bill Moseley and Dan Trudeau, both at Macalester College, and Paul Schadewald, now at Bringing Theory to Practice. The goal of the workshop was to expose participants to ideas about food security and experiential learning and support experimentation with the ideas in an instructional setting. The project is now moving forward with an edited collection in which authors reflect on the use of food themes and experiential learning in their curricular or co-curricular endeavors. To date, the project has received 13 proposed chapters for the book and the organizers are seeking to add 1-2 more.

Read on for more information

Participants will be drafting chapters and participating in an in-person writing workshop June 21-23, 2023, at Macalester College. The FaCE Grant will support travel, room, and boarding costs associated with attending the workshop. Participation in the writing workshop will facilitate the completion of the contributing chapters by August 31, 2023, in order to submit a final manuscript for review in October 2023.

Each chapter will be approximately 5,000 words long, use APA referencing style, and be prepared to engage the primary audience: other educators interested in experiential learning and food access issues.

If you are interested in participating in the book project and workshop, please submit a proposed title and abstract for your contribution by January 31 to the organizers via email (moseley@macalester.edu & trudeau@macalester.edu). You are also welcome to contact the organizers with questions.

Mindfulness Training for Students, Staff, & Faculty

Want to learn simple ways to manage stress, sleep better, be more present, and/or be less self-critical? Consider learning Mindfulness this Winter Term! Also, consider referring students you teach or advise to take Koru! Koru is available to students, staff, and faculty. Koru Mindfulness is a 4-session small-group workshop involving facilitated meditation and discussion. Each session is 75 minutes long. For session dates and registration – see the Office of Health Promotion’s Koru Webpage. Register by Monday, January 16th! Questions, contact healthpromotion@carleton.edu


Advising Circles for Winter Term to Focus on Proactive Advising

The theme of the winter term advising circle will be to learn more about proactive advising: what it is and its role in the retention of students.  Our goal will be to identify proactive advising strategies we can implement (or are already doing) at Carleton, recognize critical outreach points for proactive advising, and create a communication strategy to reach our advisees.  Participants will prepare for the discussions by reading two short articles: “Proactive Advising” by Jennifer Varney and “Voices from the Field:  Teaching the Decision-Making Process” by Marsha Miller, both from The New Advisor Guidebook:  Mastering the Art of Academic Advising.    

For those who are new to the concept of “advising circles,” an advising circle is a group of 10-12 faculty and staff advisers who meet once each term to talk about advising, share best practices, and foster a “community of practice” around the important work of academic advising. Each eligible participant that attends one meeting each term for two terms will receive a stipend of $150, otherwise the stipend will be prorated based on the number of advising circles you attend. Not all staff are eligible to receive a stipend, there are several determining factors such as, exempt, bi-weekly, what your normal works hours are, etc. At this time, invitations to join an advising circle are going to all faculty and staff who are academic advisers.

If you are interested in joining this advising circle, please contact Becky Krogh (bkrogh) by Friday, Jan. 20 to get on the list. If you have other questions, you can also contact Yansi Pérez (yperez). Depending on the number of people who express an interest, we will then assemble advising circles and begin scheduling our meeting(s). Each participant will receive an electronic copy of the two articles.

Sophomore Writing Portfolio

Sophomores should be talking to their advisers about their plans for the writing portfolios. (For more on the writing portfolio and how to prepare it, see the guidelines on this webpage. Make sure that your sophomore advisees understand the requirements and have run through the FAQs. You may find the following video presentation by the Director of the Writing Across the Curriculum Program, Senior Lecturer in English, George Cusack, especially useful for you and for your students. Additional questions might be directed to Professor George Cusack (gcusack).

Keep in mind that students’ degree audits do not show that they have completed the writing portfolio until they have their portfolios scored during the summer. Portfolios for the Class of 2025 are due on Friday, Feb. 17 at 4:00 p.m. (the Winter deadline) and Friday, May 12 at 4:00 p.m. (the Spring deadline).


The major application cycle for Carleton-funded fellowships is upon us: the single deadline this year is March 28, 2023, at 5pm Central Time.  These fellowships support independent research or experiential learning over summer or Winter Break and may be used either in the US or internationally. Please encourage students to check out these opportunities!

We will continue our practice of  sending direct requests for recommendations, due one week after the student deadline (April 5), and we will include the finalized version of the application along with the request. Any questions may be directed to Marynel at mryanvanzee@carleton.edu.  Thank you for all you do to support the work of the Office of Student Fellowships!

Science Fellowships

Carleton offers several funding sources to which students at all levels can apply to support research in STEM disciplines, with deadlines upcoming. Please help point advisees toward these opportunities if they are interested or might be a good fit:

Summer Science Fellowships (deadline Friday, February 3rd at 5:00 PM)

First- or second-year Carleton students from groups historically underrepresented in science and math (based on gender, race ethnicity, socioeconomic background, or disability)

Funding to support 2 summers of full-time research (up to 10 weeks per summer) at Carleton or another institution and participation in the Summer Science Fellows cohort

Kolenkow-Reitz Fellowships (deadline Tuesday, March 28th at 5:00 PM)

All returning Carleton students are eligible to apply, requires coordination with a lead researcher at another institution

Funding supports up to 10 weeks of full-time research under the supervision of non-Carleton science/math faculty at another institution

Students applying for Kolenkow-Reitz funding are also encouraged to explore internship funding through the Career Center

Paglia Post-Bac Fellowship (deadline Friday, February 24th at 5:00 PM)

Graduating seniors who are interested in pursuing a research career in a STEM field (one represented by Carleton’s STEM Board) and want to gain additional research experience at another institution prior to applying to a PhD or MD/PhD program.

Funds support one or two years (depending on the student’s citizenship) of research at a U.S. Research One (R1) institution

Student Health and What Advisors Should Know

Mental Health First Aid: Mental Health First Aid is an eight-hour course that you can register for now. Click here for more information and to register for the next session (Monday, February 6, 8:30am-5pm). Topics covered during training include warning signs and risk factors for mental health problems and intervention.

The Weitz Fellows Program

Invite your class of 2023 advisees to consider The Weitz Fellows Program which provides one-year, full-time jobs for seven Carleton 2023 grads at seven nonprofit organizations in Omaha and Lincoln, Nebraska. Positions are paid, include benefits and funding for professional development, and provide cross-functional, professional experience in all aspects of the fellow’s organization. This is an unparalleled opportunity for anyone interested in beginning a career in advocacy & education, arts & film, law & policy, or nonprofit management.  The application deadline is Sunday, February 5, 11:59pm and there is an information session on Thursday, January 19, 1:30-3:00pm in the Alumni Guest House Meeting Room.

Advising Quick Links

Grants and Fellowships


Day of Public Scholarship

You are invited to attend and register for the inaugural Day of Public Scholarship on Thursday, June 8, 2023 (during senior week), sponsored by the Broom Fellowship for Public Scholarship and the CCCE. You can hold your place by signing up here

The agenda will include guest speakers in the morning, lunch, and facilitated written and group reflections on public scholarship in the afternoon. You will hear from two experts who will share their public scholarship journeys: Dr. Ellen Mayock, author of Gender Shrapnel in the Academic Workplace and professor at Washington & Lee, and Dr. Buffy Smith, Dean of the Dougherty Family College at the University of St Thomas.

Guiding questions that will shape the day’s content include: How do public scholars employ academic resources and different forms of knowledge to create collaborative tools to address pressing public priorities and social challenges? How are non-experts included or addressed in this practice? How can scholars shift academic cultural norms and political power toward equity and inclusion? For instance, are there ways public scholars can position themselves in opposition to attacks against marginalized communities? Does our public scholarship inform our teaching or vice versa? In what ways can we prepare our students to become public scholars?

Please be in touch with Palmar Álvarez-Blanco if you have questions.

Reading, Writing, and Teaching the Rust Belt: Co-Creating Regional Humanities Ecosystems

Ursuline College invites you to a two-week residential institute for higher education faculty members, June 4-18 at Ursuline College. This National Endowment for the Humanities-funded project focuses on the importance of regional storytelling in fostering a sense of place.

The Rust Belt Humanities Lab at Ursuline College works to tell the story of the region through the voices of its people. The Rust Belt is often overlooked as “flyover” country and part of a dead, industrial past. Through the act of storytelling, the Rust Belt is pulled into the dynamic present. This summer seminar is for 25 college-level educators who will create lesson plans suitable for use in undergraduate humanities courses. It will focus on the importance of regional storytelling in fostering a sense of place. Participants leave with new tools to equip their students to shape the future of the Rust Belt, identify and contribute to social solutions, and reimagine the role of the humanities within this sphere.

The goal is for this to be the start of a larger effort to create a Rust Belt humanities hub—the only of
its kind—telling stories and imagining solutions from within this region, a metonym for the interconnected issues of class, race, justice and education facing this country. Because so much of the United States’ problems and promise converge on the Rust Belt, the work can be a model for ways to use the humanities to find new solutions, tell better stories, and empower students to imagine themselves as productive citizens within their rooted context.

Apply at www.rustbeltlab.org and follow them on social media @RustBeltLab