"The East Laird Times" banner image

News  |  Advising  |  Grants and Fellowships  |  Conferences and Workshops 

April 28, 2025

News

05/12 Faculty Meeting Start Time

Faculty colleagues, please note that our next faculty meeting on Monday, May 12 will begin promptly at 4:30 p.m. in order to get through a particularly packed agenda and have time for Q&A with President Byerly. 

AI Incentive Grants: Final Round of Proposals Due

Faculty at Carleton who are interested in integrating an AI component into their teaching and learning can submit a proposal for up to $1,000 per person involved in the project (up to a maximum of $5000 per project) for time spent developing AI-focused learning activities. This might include (but is not limited to):

  • Designing new courses that focus significantly on AI-related topics
  • Redesigning existing courses to include an AI-based assignment or component
  • Developing courses or course components that address complex topics around AI (e.g., machine bias, environmental sustainability, equity of access, etc.)
  • Developing AI instruction and/or assessment across majors or programs

Grant recipients will be required to share their work publicly within the Carleton community in some way. This might include writing a blog post for the LTC website, leading an LTC lunch, sharing assignments or course materials on the WAC or AI@Carleton websites, or recording an episode of the Year of Curiosity podcast. Awardees can work out the details of this public engagement with the AI Core Team before or after the work funded by the grant is completed.

This is the final AI grant proposal cycle of the 2024-25 academic year. Eligible faculty can apply for an AI Curricular Innovation Grant online by May 01. Contact George Cusack with questions.

Distinguished Women Visitors Committee Seeks Proposals for 2025-26

Since 1970 the Distinguished Women Visitors fund has been helping bring prominent professional women to campus so students can meet women who are successful in a wide range of careers. The goal of the program is that the value of the visit “will lie not so much in the career information she presents, but in the opportunity for women students to ‘sit at the feet of’ a woman, to know her not for her accomplishments alone but for her personality, her spirit, her values, her beliefs — in sum, to know the person of achievement who is a woman.” The Distinguished Women Visitors Committee is now accepting proposals for 2025-26;  the application form is linked from the Distinguished Women Visitors website.

Student Course and Material Fees Reminder

As we’re thinking about textbook orders for fall term, it’s a good time for a reminder about our student course and material fees policy. As announced in the April 14, 2022, edition of Carleton Today, beginning with the fall term of 2022, Carleton has discontinued most student course and materials fees related to academic credit. Faculty, departments, and programs who would previously have charged students directly for course packets or other course materials now have two options. One is that the department or program can use their operating budget to cover the cost of the materials, and give them to the students free of charge. The other is that faculty can arrange for their materials or course packets to be sold at the Carleton bookstore. Course packets printed and bound by Print Services are easy to distribute this way, at a reasonable price to students. Please note that departments, programs, and faculty are not allowed to bill or collect payment from students, either directly or through the Business Office. If you have questions about this policy, please contact Eric Egge or Jane Rizzo.

Advising

Advising Days

The fifth and sixth weeks of the term are a good time to check in with your advisees, particularly first-years. You can set up a lunch with your first-year advisees (remember to use your Take a Faculty Member to Lunch credit) and get a sense of how they are handling the midterm crunch. This is also a good moment to begin planning your advising appointments and to remind your advisees to prepare for these sessions.

Advisers Going on Leave or an OCS Program

If you have first-year advisees and will be going on leave or participating in an OCS program this fall, our office will reassign your advisees to a new adviser. Please inform your advisees that your spring term meeting will be your final one with them, and that they will be able to view their new adviser assignment on September 1, 2025. If you will be unavailable and they have advising questions or concerns, please direct them to Yansi Pérez.

If you will be going on leave or participating in an OCS program in the winter, advisees will remain with you through the fall, and our office will reassign them over winter break in December.

File Academic Progress Reports for Students Who Are Experiencing Serious Academic Difficulty

Faculty members are expected to notify the Office of the Dean of Students of any student at any point during the term who they believe is experiencing serious academic difficulty, who has missed a large number of classes, who frequently submits late work, or who, for some other reason, should be brought to a dean’s attention. This information is passed on to both the student and the student’s academic adviser.

This is an excellent point in the term to alert the Dean of Students Office of students who are having great difficulty so that they may get help in time. For first-year students, email Assoc. Dean of Students Trey Williams (twilliams); for second-year students, email Assoc. Dean of Students Sindy Fleming (sfleming); and for juniors and seniors, email Assoc. Dean of Students Cathy Carlson (ccarlson).

SDA Selection Reminder

Each year, one or two seniors serve departments (or programs) as SDAs. These Student Departmental Advisers help inform students about courses, prerequisites, college and departmental requirements, and so supplement information and advice available through advisers and published materials. It is now time to identify your SDAs for 2025-26. Department Chairs and Program Directors, if you have not already done so, please select your SDA(s) for the 2025-26 year and send their names and email addresses to: Becky Krogh (bkrogh) by Thursday, May 1.

Important Spring Term Advising Dates and Deadlines

  • Thursday, May 1: Last Day First Five Weeks
  • Friday, May 2: First Day Second Five Weeks
  • Monday, May 5: Mid-Term Break
  • Tuesday, May 6: Classes Resume 8:15 a.m.
  • Friday, May 9: Second Five Week Course Drop/Add Deadline 5:00 p.m.
  • Wednesday, May 14 – Friday, May 23: Advising Days
  • Friday, May 16: Ten Week Course Late Drop Deadline and S/CR/NC Deadline 5:00 p.m.
  • Thursday, May 22: Priority Registration for Fall Term Begins
  • Friday, May 23: Second Five Week Course Late Drop Deadline and S/CR/NC Deadline 5:00 p.m.
  • Thursday, May 29: Priority Registration for Fall Term Ends
  • Wednesday, June 4: Last Day of Classes
  • Thursday, June 5 – Friday, June 6: Reading Days
  • Saturday, June 7 – Monday, June 9: Exams
  • Wednesday, June 11: Senior Grades Due 8:30 a.m.
  • Saturday, June 14: Commencement
  • Wednesday, June 18: Grades Due 8:30 a.m.

Advising Quick Links

Grants and Fellowships

Workshops

Day of Public Scholarship Registration Open

The Day of Public Scholarship, taking place on June 5, will shine a spotlight on the remarkable work of Carleton colleagues who are deeply engaged in public scholarship. The featured voices of the day are:

  • Austin Mason
  • Ross Elfline
  • Dan Maxbauer
  • Jean Salac
  • Anita Chikkatur
  • Daniel Williams
  • Roger Faust
  • Deborah Appleman
  • Adriana Estill
  • Amy Csizmar Dalal
  • Meredith McCoy

This gathering will also mark Palmar Álvarez-Blanco’s farewell as Broom Fellow. She hopes the event will offer a meaningful opportunity to celebrate the inspiring contributions being made across our campus. If you’re able to attend, please register online by May 12!

Call for AALAC Workshop Proposals

AALAC provides funds to support workshops that enable faculty members from AALAC institutions to gather and work together on a subject of mutual interest. Designed and organized by the faculty, the workshops may focus on topics relating to research, curricula, or pedagogy and, where relevant, may be either disciplinary or interdisciplinary. The workshops may take place during the academic year or summer and may be held on member institution campuses or may extend a stay at professional meetings by a day or two. These workshops may take place in the fall, spring, or summer of the coming academic year.

If you are interested in this opportunity, please review the full workshop announcement and submit a proposal to Provost Mattson by June 9.