You may remember an announcement about Zoom shifting to a required passcode for any meetings under the Carleton Zoom license. Unfortunately, this shift, put in place September 27, 2020, is causing confusion with meetings scheduled before that date.
- Any new meeting you’ve created after Sept. 27th requires a passcode. By default, those passcodes will be embedded in the URL itself.
- Meetings you scheduled prior to Sept. 27th will only require a passcode IF you make a change to the meeting. Any change to a meeting (name, time, poll, etc.) impacts your URL and will create a new meeting URL. Your previous URL will not work.
If you see the characters pwd= in your invite link, your meeting already has an embedded passcode and the link should work fine. (See sample, below.)
If you do not see pwd= in your meeting URLs, your attendees may experience trouble joining your meeting, if a change is made to your meeting. Note that these meetings also show a red ! in a circle to draw your attention. (See sample, below.)
To avoid confusion:
Consider updating/replacing any URLs you’ve shared or posted—ensuring either the URLs contain pwd= or you share the actual meeting passcode with your attendees. (You can find your passcode when you’re scheduling or editing a meeting. See sample, below.)
To access or update your meetings:
- Log into Carleton’s Zoom instance, find the Meetings tab and select Upcoming Meetings.
- Click on the Meeting Name for more information about the meeting. You will see the Invite Link, and to its right, the option to Copy Invitation.
- Copy that invitation link and paste it into your upcoming Google Calendar events, replace the links in Moodle course pages, etc.