Category: ITS Software Systems Update

Carleton has licensed Identity Finder, a software application that scans drives that are connected to your computer, looks for information that should be considered high risk, and helps ensure that it is stored in appropriate locations in appropriate ways.  As we begin our move to cloud file storage, it’s an optimal time to use Identity Finder to scan your drives and do a bit of cleanup. 

Whether you’re new to Identity Finder, rusty and want to brush up on your skills, or simply want to learn some advanced techniques, we’re offering a hands on session for you to spend some time focusing on file security.  

Welcome to College Archives, our newest OnBase department!

This spring, College Archives partnered with Central Records in a project that explored opportunities to electronically share some of the documents originating in the External Relations division.

Are you looking for some ways to prepare for the upcoming campus transition to Dropbox and Google Drive?  Read on to discover some ways that you can begin preparing for this transition.

We have recently licensed and implemented a new feature in OnBase called Electronic Document Management (EDM) Services. EDM provides the ability to store Word, Excel, and PowerPoint files in OnBase.  An event to demonstrate the features of EDM services is being held on Thursday, May 5th at 2:00 in Sayles-Hill room 251. Please mark your calendars.

As administrative departments across campus prepare for their move from collab to the cloud (Dropbox and Google Drive), there’s no time like the present to scan your files and look for Personally Identifiable Information (PII) to protect yourself and Carleton. 

Carleton has a diverse and rich family of enterprise applications, ranging from large multi-purpose ERP applications like Colleague to specialized enterprise applications like Advance to robust document imaging applications like OnBase.  This fall, we introduce a new member to that family of applications, Salesforce CRM.

It’s National Cyber Security Month!  Carleton and St Olaf are launching a cross-campus information security video training program. All faculty and staff are encouraged to participate

Advisers have traditionally used paper folders, distributed by the Dean of the College office, to review and manage advisee documents.  This past summer, a new solution was implemented to distribute folders to advisers electronically through OnBase.

We have a number of Ellucian software applications at Carleton, including our two largest enterprise applications: Colleague and Advance.  Recently, Ellucian rolled out a new web site for clients that enables us to get up-to-date information regarding current and upcoming Ellucian products.  This new web site is called ‘Ellucian eCommunities’, and is available to all Colleague and Advance users on campus. 

The ITS Enterprise Systems Advisory Group (ESAG) has formed a new campus task force to investigate how Carleton can better meet student expectations about gender identity in our systems of record. This is specifically important to individuals whose gender identity may not be reflected by their current medical and/or legal sex.