Members of the Campus Services office became the newest users of OnBase this past December. Welcome!
Manager of Fleet Vehicle Services & Onecard Program Coordinator, Jana Lelm, was in search of an efficient way to store and share a number of documents collected and archived in her department. As the department’s File Management Steward, she had been planning for their move to cloud file storage, and she had been working on making a thoughtful Dropbox deployment plan for her department. She was generally looking for ways to better store documents that are part of student and employee college records. This led to the realization that for some records, OnBase, would actually be the best tool.
Samples of documents that are now being stored and indexed into OnBase include:
- student driver applications and driving records
- fleet vehicle mileage logs
- maintenance and body repair records
Some of these documents are used by departments outside of Campus Services, such as Human Resources and the Business Office. With OnBase, these three departments were able to collaborate and establish a process to import and share the documents, thereby reducing the amount of duplication across departments, and also save time and resources.