This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.

Employment & Benefits

Select a Policy to jump to: Background Checks Childrearing, Family, and Medical Leaves Civic Duty Conditions of Employment Confidentiality Domestic Partners and the College Benefit Program Driving Privileges Earned Sick and Safe Time Employee Benefits Employee Family Relationships Enrollment in Course of Instruction Faculty Development (FDA) Accounts Faculty Entertaining Students Program Federal Social Security and Medicare (FICA) Financial Planning Reimbursement FlexWork Policy Floating Holidays Fraud Genetic Information Nondiscrimination Act (GINA) Global Travel for Carleton Employees and Students Headley Travel Fund for Professional Meetings Holidays & Winter Break Job Postings/Upward Mobility Program Leaves of Absence Mobile Phones Moving Expense Reimbursements Open Enrollment (Renewal Option) Outside Employment Parental Leaves (Birth or Adoption) - Faculty Pay and Hours Payroll Advance for New Tenure-Track Faculty Personal Appearance Personnel Practices Review & Procedure Procedures for Additional Compensation Relocation or Travel Expenses Retirement - regular and phased Retirement Criteria Retirement Plan Sabbatical Leaves, Professional Leaves, and Leaves of Absence Salary Payments Short-Term Medical or Funeral Leaves Sick Leave Summer Student Research and Employment Tuition Vacation Weather Days Workers' Compensation

Civic Duty

Jury Duty, Election Judging, American Red Cross

Regular employees called to jury duty or who serve as a volunteer as an Election Judge or for the American Red Cross will retain all rights and privileges as College employees while on such duty. Therefore, the College will supplement pay so that in total, employees will receive 100% of their regular salary. If paid for their services, employees are required to turn in the check they receive to the cashier in the Business Office. Employees may keep the portion of the check received for mileage. American Red Cross employees who have been requested to be certified disaster service volunteers, with the authorization of the employee’s supervisor, may be granted a leave not to exceed ten working days in each fiscal year. The amount of Civic Duty pay is calculated based on the employee’s budgeted weekly hours.  Employees must notify their immediate supervisor at least two weeks prior to their need to use this leave. Questions on eligibility should be directed to Human Resources.

Subpoenaed Employee

An employee subpoenaed to appear on behalf of the College in court during work hours will be paid for his or her normal scheduled work hours.  Time off for subpoenas by other entities is unpaid; however, a staff member may use accrued vacation or floating holiday time to cover the absence.

Voting

Employees who are not able to vote outside of their work hours are permitted paid leave for the time necessary to appear at the employee’s polling place, cast a ballot, and return to work on the day of the election. Elections covered are state primaries, general elections, United States Senator/Representative or State Senator/Representative.

Hours used for the above should be noted in Workday Web Time Entry as Civic Duty under the Time Off drop down.

Last Revised: July 13, 2012

For: Staff

Last Reviewed: February 5, 2024

Maintained by: Human Resources

List all Policies & Guidelines for Employment & Benefits