This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.

Employment & Benefits

Select a Policy to jump to: Background Checks Childrearing, Family, and Medical Leaves Civic Duty Conditions of Employment Confidentiality Domestic Partners and the College Benefit Program Driving Privileges Earned Sick and Safe Time Employee Benefits Employee Family Relationships Enrollment in Course of Instruction Faculty Development (FDA) Accounts Faculty Entertaining Students Program Federal Social Security and Medicare (FICA) Financial Planning Reimbursement FlexWork Policy Floating Holidays Fraud Genetic Information Nondiscrimination Act (GINA) Global Travel for Carleton Employees and Students Headley Travel Fund for Professional Meetings Holidays & Winter Break Job Postings/Upward Mobility Program Leaves of Absence Mobile Phones Moving Expense Reimbursements Open Enrollment (Renewal Option) Outside Employment Parental Leaves (Birth or Adoption) - Faculty Pay and Hours Payroll Advance for New Tenure-Track Faculty Personal Appearance Personnel Practices Review & Procedure Procedures for Additional Compensation Relocation or Travel Expenses Retirement - regular and phased Retirement Criteria Retirement Plan Sabbatical Leaves, Professional Leaves, and Leaves of Absence Salary Payments Short-Term Medical or Funeral Leaves Sick Leave Summer Student Research and Employment Tuition Vacation Weather Days Workers' Compensation

Job Postings/Upward Mobility Program

Notices of job vacancies within the College will be posted as dictated by the Division Head and/or Department Head and as part of the Carleton Upward Mobility Program an employee may request to be considered for transfer to fill an opening.

An employee interested in a job change must apply to a posted vacancy through the Human Resources office. The College will fill all vacancies with the best qualified applicant.

This is a guideline and Carleton College reserves the right to vary from it as necessary.

• Job openings will be posted for a minimum of five days. Some regular, continuing openings may not be posted at the discretion of the Division Head and/or Department Head. Temporary jobs of less than ninety days duration may or may not be posted at the discretion of the Division Head and/or Department Head.
• If the pool of Carleton applicants consists of even one candidate who would seem to have qualifications which meet job requirements, that candidate will normally be met with before non-Carleton applicants are interviewed. If the College has identified a strong internal candidate, the posting notice will so state.
• The internal position posting and any external advertising will run concurrently in most instances.
• It is the specific responsibility of the department head or supervisor to review a prospective candidate’s qualifications and determine whether or not he or she qualifies within the framework of all minimum requirements of the job (the division head will be asked to participate in this process in most instances and particularly if the decision is difficult or border-line).
• In the interest of departmental morale, it is assumed that, qualifications being satisfactory, a current department member will be given priority of selection over a candidate from another College office or department; this is considered highly important for the maintenance of departmental “esprit de corps”.
• When an internal candidate is successful, the person will immediately be notified, and all other candidate(s) will, as soon as possible, be advised regarding the decision and diplomatically told of any qualifications which were lacking in their experience or training. Great care is exercised in carrying out this notification process which is usually performed by the Hiring Supervisor. Notification of all concerned is felt to be absolutely necessary to avoid erroneous impressions, minimize disturbance of morale and allow routine counseling of unsuccessful candidates with regard to qualifications.
• When the responsible supervisor (and division head) come to the conclusion that internal candidate(s) are not qualified or are not clearly as well qualified as external candidates, the proper procedure involves first notifying those internal candidates who are not qualified and then advising those possibly qualified candidates that they will be considered along with external candidates and given priority when qualifications are deemed to be essentially equal.

The following occurrences are typical of problems which may develop with the above procedure:

• An internal candidate may apply late (after five working days), and after outside candidates have been contacted, in which case the Carleton employee will be given careful consideration but, unless obviously possessing the highest qualifications, will have to be considered along with external candidates (this is the case even if the late application may not necessarily be the fault of the internal candidate).
• In the event of need for considerable speed in recruiting either in the interest of maintaining or supporting a major operational requirement or in any similar pressing situation, and it is uncertain that a qualified interested candidate will be available from within the College work force, classified ads may be placed which will actually appear before the posting notice period has elapsed; however, in the event of response to the advertisements, outside applicants may be told that we will be able to discuss possibilities only after internal candidates, if any, are first considered.

Philosophy Relative to the Upward Mobility Program

Guidelines will be followed within the allowances and constraints mentioned above. All of this must be accomplished with full allowance made for unprecedented or untimely developments such as unexpected business trips, vacation, sickness, operational emergencies, and so forth. The details of such developments are to be communicated to all parties involved. Normal practice will always be adhered to within the context of reality, reason, and the sometimes limited ability of the Director of Human Resources to anticipate unusual or difficult recruitment situations.

In summary, then, it should be understood that the underlying and motivating force behind the existence and continuation of the Upward Mobility Program has always been dual in nature. There are definite benefits to be gained by individuals within the community such as the opportunity for advancement, change, new direction, different interests, additional challenges, and so forth, and at the same time there is the advantage which the College accrues concurrently from increased career development and greater utilization of available skills and talent.

In the case of union employees, the Labor Agreement governs.

Last Revised: November 1, 2004

For: Staff

Last Reviewed: August 13, 2018

Maintained by: Human Resources

List all Policies & Guidelines for Employment & Benefits