This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.

Employment & Benefits

Select a Policy to jump to: Background Checks Childrearing, Family, and Medical Leaves Confidentiality Domestic Partners and the College Benefit Program Driving Privileges Earned Sick and Safe Time Employee Benefits Faculty Development (FDA) Accounts Faculty Entertaining Students Program Federal Social Security and Medicare (FICA) Financial Planning Reimbursement Fraud Genetic Information Nondiscrimination Act (GINA) Global Travel for Carleton Employees and Students Headley Travel Fund for Professional Meetings Open Enrollment (Renewal Option) Parental Leaves (Birth or Adoption) - Faculty Payroll Advance for New Tenure-Track Faculty Relocation or Travel Expenses Retirement - regular and phased Retirement Plan Sabbatical Leaves, Professional Leaves, and Leaves of Absence Salary Payments Short-Term Medical or Funeral Leaves Summer Student Research and Employment Tuition Workers' Compensation

Confidentiality

In the course of employment, employees will likely have access to or come in contact with (written, oral, overheard, or electronic) personally identifiable and/or transaction-specific information concerning faculty, staff, students, alumni, donors, and vendors, including information, protected by the Health Insurance Portability and Accountability Act (HIPAA), the Family Educational Rights and Privacy Act (FERPA), social security numbers, dates of birth, credit card numbers  negotiated prices for goods and services, operating procedures, as well as other non-public financial and business records of Carleton (“Confidential Information”).  Except as permitted by law or College policy, or as necessary to perform the functions of a job, employees may not, either during their employment by Carleton or thereafter, use or disclose Confidential Information without the prior written consent of Carleton College. Employees are to use their best efforts to protect the security and integrity of Confidential Information in accordance with the Carleton’s data security policies.

All Confidential Information in the form of spreadsheets, printouts, correspondence, or other highly sensitive reports to be discarded, should be either manually or electronically shredded. Employees are not to access, transfer (email, flash drive, etc.) or downloaded Confidential Information onto personal devices. Employees must safeguard college information used or accessed during remote work and must abide by the Responsible Use of Technology Agreement. Employees should only access college data while using VPN. Furthermore, any documents that an employee creates or receives while performing the functions of their job shall remain the property of Carleton College. The employee will return all such documents to Carleton upon request or the termination of employment and will not retain or distribute copies thereof without expressed permission from Carleton. Violation of this policy may result in disciplinary action up to and including termination.

For: Students, Staff, Faculty

Last Reviewed: February 5, 2024

Maintained by: Human Resources

List all Policies & Guidelines for Employment & Benefits