This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular non-union employees who have a schedule involving a (.46) FTE or above, and Union employees who have a (.50) FTE or above are eligible to participate in the College’s benefit programs.

Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.

Employment & Benefits

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Weather Days

All regular and union benefit-eligible employees are eligible to receive up to two (2) weather days per year (benefit will be prorated by FTE). 

See the following chart for information on weather days eligibility and balances:

Weather Days Eligibility and Maximums by Employee Group	Annual Rate	Total Weather Days Annual Allowance for Full-Time Employee	Maximum Balances for Full-time Employee	Maximum Negative Balance Allowed for Full-time Employee
Bi-Weekly (Non-Exempt, Union)
	2 days	2 days	2 days	0
Monthly (Exempt)
	2 days	2 days	2 days	0

Weather days are deposited annually based on the employee’s FTE at time of allocation and are not adjusted throughout the year for changes in FTE.

Employee working less than 12 months must use their weather days during their paid employment period. Employee positions are budgeted for the appointment period only and therefore there are no funds available for paid leaves outside of the appointment period.

Weather days do not carry over the fiscal year and are not eligible for leave payout at time of separation.

Bi-weekly employees should record their weather day utilization in 15-minute increments on their web-time entry electronic timesheet.

Monthly employees must electronically record utilization of weather days on the HUB in full or half-day increments.

If there is a significant weather event, non-essential employees should inform their supervisor of their decision to utilize a weather day following their standard call-in procedure. If an employee chooses to use a weather day absent of a weather event, they must gain prior approval from their supervisor. Weather days may not be used for non-weather events after an employee has given notice.

Last Revised: November 27, 2019

For: Staff

Last Reviewed: August 16, 2021

Maintained by: Human Resources

List all Policies & Guidelines for Employment & Benefits