Use of Unmanned Aircraft Systems (Drones) On and Off Carleton’s Campus

Policy Statement

This policy exists to ensure safe and proper operation of Unmanned Aircraft Systems (UAS), commonly referred to as drones, for the benefit of the Carleton community. The conditions outlined here are in addition to Federal or State requirements.

All UAS operation must be in compliance with FAA regulations and State of Minnesota regulations. In addition…

On-campus operations of a UAS:

  1. Must be conducted for purposes that benefits Carleton academics, public relations, communications, formally sanctioned programs or Carleton endorsed commercial reasons. Recreational use of UAS is prohibited on Carleton property and in airspace over Carleton property.
  2. Must be conducted by or under the direct supervision of a pilot with a current FAA Remote Pilot’s Certificate. The certified pilot must either be Carleton faculty or professional staff or be under the direct supervision of Carleton faculty or professional staff.  UAS Northfield AirSpace map is available for your reference.   
  3. Requires that the certified pilot must serve as the Pilot in Command as defined by UAS Pilot Certification Standards
  4. Requires that Carleton owned UAS’ must be insured through Carleton’s Business Office.
  5. Requires that contractors or other third parties are hired or otherwise requested to use a UAS for purposes associated with a Carleton facility or event, the organizing department shall contact the Risk Manager to insure that the UAS owner and operator has adequate liability insurance and take the risk mitigation arrangements deemed appropriate.
  6. Requires the Pilot’s FAA license, FAA Drone Registration, and Certificate of Insurance must be on record with Carleton’s Risk Manager and the Security office prior to any flight.  (To ensure processing time, it is recommended that these documents be submitted no fewer than seven (7) days prior to the flight date).  Additionally, while operating the UAS on campus, all non-Carleton faculty/staff must be able to immediately produce the written approval from Carleton’s Risk Manager. The Permission Request and Document Submission Form is available here.
  7. Requires that all UAS pilots must have written permission from the director of the associated Carleton department or location supervisor. For example: flying in Carleton’s arboretum must have written permission from the Director of the Arboretum; flights involving athletics would require permission from the Athletic Director.
  8. Requires that any UAS flight must be preceded by notifying Campus Security with exact flight times and location. 
  9. Requires that any injuries or any damage to Carleton property that results from or is related to drone operation–no matter how minor–must be immediately reported to the Carleton Security office.
  10. Requires that operators must be able to present an up to date Flight Log and Maintenance Schedule, and verification of inspection within last calendar year, upon request. Sample Flight Log Sample Maintenance Schedule

 Off-Campus Operations of a UAS:

  1. This sections applies to domestic and international drone flights.
  2. Must adhere to rules outlined for On-Campus operations of a UAS.
  3. Must be preceded by the Pilot in Command thoroughly reviewing all applicable laws and regulations for UAS operations at off-campus location.
  4. Must be preceded by Pilot in Command obtaining written permission from the appropriate off-campus property manager and/or local authorities, where applicable.

Prohibited Use

  1. Recreational use of UAS is prohibited on Carleton property and in airspace over Carleton property.
  2. A UAS will not be used to monitor or record areas where there is a reasonable expectation of privacy in accordance with accepted social norms. These areas include but are not limited to student housing, restrooms, locker rooms, changing or dressing rooms, or health treatment rooms. “Surreptitious intrusion” or use of an “observation device” may be prosecuted under Minnesota Statute 609.746 Interference with Privacy.
  3. Carleton strictly prohibits flying any UAS/Drone indoors 1) without carefully planning safety protocols, 2) having those protocols approved by Carleton’s Risk Manager, 3) and if the drone wights 55 lbs or more.

The College may, at its discretion, suspend any UAS activity deemed as dangerous, or otherwise interfering with, or interrupting the operations of the College. Should a discrepancy between College policy and FAA regulations exist, the more restrictive regulation will govern.  

This policy will be reviewed annually by the Business Office and Carleton’s FAA certified UAS Pilots.

Last Reviewed: February, 2021 Business Office

Last Revised: February 3, 2021

For: Faculty Staff, Students,

Last Reviewed: February 3, 2021

Maintained by: Business Office