Buildings & Grounds

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Building Hours and Electronic Access

Carleton College is committed to providing a safe secure environment for faculty, staff, students, and visitors as well as convenient access to all workplace, learning, and residential areas. To that end the College maintains an electronic access control system on most of its buildings as a complement to its mechanical key program. This document will enumerate the building hours and guidelines within which the electronic access system operates.

Building Hours

Building hours reflect time periods when exterior doors are open to faculty, staff, students, and visitors. Campus exterior doors are locked on College holidays. Building hours are subject to change.

Employee Card Access

Employees have 24/7 card access to the building their office is located in. They also have 24/7 access to Sayles-Hill. Employees have 7:00 a.m. to midnight card access to all other academic buildings.

Student Card Access

Students have 24/7 card access to residential buildings and Sayles-Hill. Some residential buildings close during breaks.

During the term students have 7:00 a.m. to midnight card access to academic buildings. Over breaks students have card access to Anderson, Hulings, Olin and Weitz 7:00 a.m. to 9:00 p.m. During terms and breaks students have card access to Skinner Chapel 5:00 a.m. to midnight. If a student needs access to a building outside of standard hours of operation, they should request access privileges by having their supervisor or professor submit a Building Access Form.

Student access to buildings not listed are subject to change. Users should check with the building office/department for access hours.

Electronic Access Privileges

1. Electronic access cards shall be used only by the individual to whom the card is issued.
2. Duplication of electronic access cards other than by the Campus Services Office is prohibited. Any person who knowingly makes or duplicates a Carleton OneCard or any of the other electronic access cards as defined in this policy is subject to disciplinary action by the College.
3. Access privileges can be requested by a cardholder’s supervisor using one of the Building Authorization forms found on the OneCard website or by sending a message to dooraccess@carleton.edu. A cardholder may not request building access authorization for themselves.
4. Cardholders authorized to enter a locked building or door on the electronic access system will be held accountable for securing the door after they have gained access.  Doors will not be propped open or otherwise compromised.

Electronic Access Termination

1. Employee: When an employee’s need for access no longer exists, whether as a result of termination of employment, change of department/responsibility, or other reason, it is the responsibility of the employee’s supervisor to notify the Campus Services Office so that electronic access may be inactivated. If possible, the employee’s OneCard needs to be returned to the employee’s supervisor or the Human Resources Office after the employee’s termination of employment.
2. Student: Electronic access will be renewed each term that a student’s status is listed as active and will expire on move-out day for that term, unless the student remains on campus for academic or employment-related reasons. The student’s OneCard does not need to be returned to the College upon withdrawal or graduation.
3. Affiliate: Access expires for affiliate cards that have been issued to a family member(s) of an employee who no longer works for the College. The affiliate’s OneCard does not need to be returned to the College.
4. Non-Carleton Personnel: Electronic access will be terminated upon completion of the specified and agreed upon length of time listed on the original building access authorization form. Card needs to be returned to Facilities.

Lost or Stolen Cards

1. Electronic access cards that are lost or stolen must be reported immediately to the Campus Services Office so that the access privileges assigned to the card can be inactivated.
2. Employees and students with Carleton OneCards can easily deactivate their lost or stolen card themselves on the OneCard Dashboard.
   • Replacements for lost, stolen, or damaged OneCard will be issued by Campus Services during normal business hours.
   • Temporary cards will be issued by Security Services after normal business hours and on weekends.

Alarms

1. The electronic access system employs remote alarms that alert system administrators and Security Services when certain conditions occur.
   • Doors that are not scheduled to be unlocked for an extended period should only remain open long enough for a person to pass through them. If the door is held open longer for a door passing event, a “door prop” alarm is triggered. The “door prop” alarm is inactivated when the door is closed. Propped doors compromise the security of the building and should be avoided.
   • Doors that are scheduled to be unlocked for an extended period of time do not trigger “door prop” alarms.
2. Some doors on the electronic access system are equipped with an audible alarm. These alarms are triggered by “door prop” conditions and produce a noise until the door is closed. The noise is intended to be loud and irritating enough that the door will be quickly closed by someone in close proximity to the propped door.

Damaged Electronic Access Components

1. Damaged or non-functional electronic access components such as card readers or audible alarm devices should be reported as soon as possible to the Facilities Office using the campus work order system.
2. Anyone tampering with electronic access components is subject to disciplinary action.

Electronic Access Administration

1. Campus Services Office
   • Responsible for issuing campus OneCards to all employees, students, and affiliates.
   • Responsible for managing electronic access privileges and schedules for all academic and administrative doors on the electronic access system.
   • Responsible for assisting in the troubleshooting and repair of any doors on the electronic access system.
2. Residential Life Office
   • Responsible for managing electronic access privileges and schedules for all residential doors on the electronic access system.
3. Security Services Office
   • Responsible for issuing replacement electronic access cards after normal business hours on weekdays and during weekends
   • Responsible for monitoring alarms as they occur on the electronic access system and responding if necessary.
4. Facilities Office
   • Responsible for issuing Facilities electronic access cards to contractors and other vendors.
   • Responsible for assisting in the troubleshooting and repair of any doors on the electronic access system.
5. Auxiliary Services and Special Events Office
   • Responsible for issuing AGH Guest cards.
   • Responsible for managing electronic access privileges for college guests staying in Alumni Guest House.

Last Revised: March 20, 2023

For: Faculty, Staff, Students

Last Reviewed: November 1, 2022

Maintained by: Auxiliary Services

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