If you are making an approved office move or arranging one for a new employee, please use the coordinated Office Setup/Move Request Form to request Facilities, Telecommunications, and ITS support for the move.

Why? The Office Setup/Move Request form serves several critical purposes for the safety and operations of our campus:

  • Safety & Compliance: Ensures accurate employee location data is available for fire safety and 911 emergency services.
  • Accurate Records: Keeps employee location assignments current in Workday and maintains up-to-date space data for planning.
  • Campus Directory: Provides accurate information and timely updates to the Directory 
  • Strategic Oversight: Allows the Capital Facilities & Planning Committee (CF&PC) to review and approve space changes.

When to Submit a Move/Space Request

A request form must be completed for any of the following scenarios:

  • Office Moves: Both Intra-departmental (within your assigned spaces) and Inter-departmental (to spaces not currently assigned to your department).
  • New Hires: Setting up an office or work space for a new employee.

The New Process Overview

  1. Prior Approval: You must secure approval from your Division Head/VP before submitting the form.
  2. Submit Request: Complete and submit the new Office Setup/Move Request Form.
  3.  Review & Approval: Please allow up to 3 days for office setups/move requests to be reviewed and approved by the AVP of Facilities and Capital Planning. Some Requests may require additional approval by CF&PC, which could take up to 30 days.
  4. Work Execution: Once approved, the requestor will be notified.
    • Facilities staff will create the necessary work orders for the physical move.
    • ITS work requests for phone and data needs will be generated.
    • Workday and Directory data will be updated upon completion of the move.

For questions about the process or to arrange an expedited approval, please contact AVP of Facilities and Capital Planning: Linda Weingarten x 4271 or lweingarten@carleton.edu

NOTICE: Allow more than two weeks to schedule work required and at least eight weeks to order new furniture.