Travel Fund Request – Office of the Provost

Travel Fund Request Form

HOW TO APPLY

Faculty and Staff: Please answer all of the questions below and click the submit button at the bottom of the form when you are finished. Your request will be forwarded to Eric Egge for approval/denial.

Emeriti: In order to apply for funding, please go to Information For and About Emeriti Faculty, in yellow on the left side of this screen, and then click on Forms and then Fund Request Form. Your request will be forwarded to Eric Egge for approval/denial.

If you have questions, please feel free to contact Tori Perez at x4301.
Date*
MM slash DD slash YYYY
First Name:*
Last Name:*
Purpose of Request (include conference name, dates, location, and presentation title, if applicable):*
Staff: Have you discussed this request with your supervisor?
- Yes
- No
Faculty, your first trip of the academic year must be paid for with your FDA (see the Faculty Handbook for details). Please answer the following questions regarding your first trip, if applicable.
Please provide the details about your first trip:
Approximate cost of your first trip?
Please let us know the current balance of your FDA and any plans that you have for its use:
ESTIMATED TRIP EXPENSES FOR THIS REQUEST
Round-trip Airfare:
Hotel:
Registration/Fees:
Meals:
Ground Transportation:
Other Expenses:
If other expenses, please specify:
Total Estimated Cost of Trip:
$0.00
RECEIVING APPROVAL/DENIAL

If your request is approved, you will receive an e-mail stating the amount that has been approved. Requests are generally not funded at 100%; it will depend on the availability of funds and the amount of the request.

If your request is denied, you will receive an e-mail stating the reason for the denial.

HOW TO BE REIMBURSED

Please indicate if you have a Faculty Development Account (FDA). If so, the approved amount will be deposited into this account.
I have a Faculty Development Account (FDA):*
- Yes
- No
If you do not have a FDA, please indicate if you plan to use your Carleton Visa card. If so, the approved amount will be deposited into the Cost Center that you provide below.
I plan to use my Carleton charge card:*
- Yes
- No
- I don’t have a Carleton charge card
What Cost Center would you like funds deposited into:
If you do not have a FDA or a Carleton Visa card, you will need to pay with personal funds and be reimbursed. In order to be reimbursed you will need to submit an out-of-pocket expense in Workday and upload your receipt(s) upon the conclusion of your trip. When you are notified about the award the Associate Provost’s office will provide you with the correct Cost Center to use for submitting your out-of-pocket expense(s) in Workday. Cash advances are also available (see form on the Business Office Web site).

All reimbursements for current faculty and staff will be paid via e-checks and directly deposited into your bank account. If you haven’t done so already, please sign up for e-checks on the HUB by clicking on Direct Deposit Bank Account (Non-payroll).
Note: Any public product created with the assistance of this grant should acknowledge Carleton College as a contributor.

Authorizations expire at the end of each academic year. Balances are not carried into the succeeding year unless approved by the Associate Provost.

If funds are deposited into your FDA and your trip doesn’t materialize, please let us know so the funds can be returned to our budgets. Returning unused funds will enable us to fund other requests.
Phone
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Travel Fund Request Form

HOW TO APPLY

ESTIMATED TRIP EXPENSES FOR THIS REQUEST

RECEIVING APPROVAL/DENIAL

HOW TO BE REIMBURSED