In addition to these FAQs for faculty, many of the FAQs for Staff also apply to faculty. Also please see this collection of DOC COVID-19 Resources for more information. If you have additional questions, you may submit them using this Google form. 

The College’s academic policies and regulations still hold. College graduation requirements will not be waived, and we would also expect major and minor requirements to be met regardless of whether students register for courses remotely or take classes on campus.

The one-time global exceptions to academic policy that were granted in Spring 2020 (e.g., P.E. waiver for 12th-term seniors, mandatory scrunch for all courses, broader coverage of end-of-term extensions, etc.) do not extend to the fall. 

Academic Policies and Procedures

Can a student enroll in two different courses scheduled at the same time?

No. If a student were to do this, Carleton would be in violation of Federal standards for financial aid and accreditation.

May students audit courses in the fall?

Per our Campus Handbook, Carleton does not have an official audit option. Due to the continued challenges of the pandemic, students will not be allowed to informally audit courses in the fall. This decision applies to online-only courses, as was the case in the spring, in addition to courses with a classroom component (hybrid, mixed-mode, and face-to-face courses).

Can a student petition for an overload?

Yes; a student can petition to the ASC for an overload, who will consider it after first-year registration is complete.

Can special students enroll in courses this fall?

Yes; once registration is complete and only for online courses.

Can students register for a course held at St. Olaf?

Yes; the student must follow the St. Olaf as well as Carleton COVID campus guidelines in order to do so. More information about how the testing and covenant validations are coordinated between the two campuses will be forthcoming.

Carleton-Specific Definitions and Guidance for Planning Fall Term Courses

What are our definitions for different teaching modes?

  1. Face-to-Face: in-person, classroom-based instruction (only students physically on campus can enroll)
  2. Hybrid: a course that combines both required face-to-face and online instruction (only students physically on campus can enroll)
  3. Mixed Mode: a course in which some students participate virtually and others participate in person (can enroll students both on campus and remote), e.g., a course is offered on campus either in-person or hybrid, but students who are not on campus can also enroll and take the course remotely. This is a particularly challenging mode for ensuring that the remote and in-person students have equitable experiences.
  4. Online (primarily synchronous): a web-based course that meets primarily at specifically-scheduled times (can enroll students both on campus and remote)
  5. Online (primarily asynchronous): a web-based course that may have occasional scheduled meeting times but is primarily offered without real-time, scheduled interaction (assignments are generally due with specific deadlines and exams may be conducted at specific times) (can enroll students both on campus and remote)

What are the expectations for Fall Term teaching?

Our intention is to always maintain Carleton’s academic quality regardless of the teaching modality used. In an online teaching environment, synchronous and asynchronous work with students will replace in-person contact hours.  In addition, faculty will assign offline homework comparable to what they would have assigned for an in-person version of their course. Adding together synchronous and asynchronous activities, as well as required homework, student work over the term should constitute a minimum of 150 hours for a six-credit course.

What are the College’s expectations for the number of course hours?

Any combination of face-to-face, hybrid, mixed mode, or online synchronous and asynchronous activities, as well as required homework, must constitute a minimum of 150 hours of academic work for a six-credit course. This is the same expectation the College holds for a six-credit course held on-campus. In addition to attending class and doing readings or other homework, academic work could include, but is not limited to, exams, interactive tutorials, attending an assigned study group, or contributing to Moodle discussions.

What are the expectations for faculty presence on campus and holding office hours online?

This fall, we will not expect faculty to be physically present on campus four days a week. But the issues related to scheduling of department meetings and committee or other administrative work, etc., that led to the four-days-a-week policy will apply even though many people will be working remotely. We will expect faculty to be engaged and available whether on campus or remotely for those normal College activities. As the policy lays out under normal circumstances, faculty can still block off one day a week for research, in coordination with their departments/programs. The expectation (as outlined in the Department Chair handbook) that faculty will hold office hours on a regular basis to support student learning remains in place. Office hours or meetings should take place outside, in other spaces that have been vetted by the RTC team (occupancy signage on the door will signal the physically-distanced usage of that room), or virtually. Please see the LTC FAQ “What should I do for office hours?

How would tutorials be incorporated into department/program planning?

  1. Tutorials are intended to substitute for upper-division electives that may be canceled due to the need for additional sections in high enrollment, lower-division courses, or upper-division courses required for the major.
  2. Faculty accrue tutorial teaching credit based on the collaborative research model {teaching credit = (# students x # credits)/36}. This credit would be an overload beyond the normal teaching load for faculty in fall term. The overload will carry forward until the faculty member accumulates a 1.0 course overload, at which point the faculty member would be eligible for a course release, to be granted in consultation with their department chair and the Dean of the College.
  3. Tutorials would enroll fewer than six students. Once the tutorial has an enrollment of at least six students, it would become the equivalent of a standard upper-division elective course with comparable credit.
  4. Departments can propose more than one tutorial, focused on different topics, that range from 2 – 6 credits.
  5. Tutorials would be given the 293/393 course numbers and different sections within a department would have different topic names and instructors (similar to comps).

What will the class schedule be?

The passing periods will be increased to 20 minutes, and the final period of each schedule type (6a and 5-6c) will be moved to the evening, beginning at 7:00 PM. In addition, it will be possible to teach a 105-minute-length class, beginning at 7:00 PM in the evening, on a Monday/Wednesday schedule. Please see the linked schedule that shows class times and class period lengths. Sports and ensemble practices are expected to be scheduled between 3:45 and 6:15 PM.

Will there be an Opening Convocation?

A virtual Opening Convocation will be held on the first day of classes at the regular convocation time, 12:30-1:30 pm. Monday, September 14 will follow the Friday class schedule. On Friday, September 18, we will follow the regular Monday/Wednesday class schedule.

Are there changes to college academic policies due to COVID-19 or online learning?

No, all of the college’s academic policies still hold. Exceptions to these policies can be made in the usual way.

What should I do if a student requests course accommodations related to COVID-19?

Some of you have received requests from students to accommodate them to work remotely and/or asynchronously, in order to take your course. We don’t anticipate these requests diminishing over the next few months. Faculty are not expected to change the mode of instruction for students. All requests of this type should be directed to Disability Services (disability@carleton.edu). If an accommodation is deemed necessary, DS staff will contact affected faculty on an individual basis. The process for students to obtain academic accommodations is described at this link.

What will the grading policy be for Fall Term?

The college’s usual letter grading policy will be in effect this fall.

How do I present a professional demeanor in an online environment?

Review and agree to appropriate norms and behaviors with students at the beginning of the course. Join the course in a quiet place. Ensure that the environment behind you is not distracting. Turn on your video. Mute your microphone unless you are speaking. Close browser tabs not required for participating in class.

What In-Person Teaching Will Look Like

Does six-foot physical distancing mean that people can never come within six feet of one another?

No, six-foot physical distancing is important when people are near each other for 15 minutes or longer. Although incidental interactions of less than six feet are unlikely to spread disease, they can add up. The 15-minute time is cumulative, so it is important to be aware of and track the frequency of such incidental interactions.

What is Face-to-Face teaching?

In-person, classroom-based instruction (only students physically on campus can enroll)

What COVID-19 precautions apply to in-person classes during Fall Term?

Although the expectations are still under development, for the purposes of planning, assume that everyone will wear face masks and use hand sanitizer upon entering and exiting teaching spaces.

What are the physical constraints for in-person teaching?

We are currently planning to implement six-foot physical distancing in classrooms and other teaching spaces. This approach is subject to any updated guidance we may receive from the MDH.

What are the classroom capacities with six-foot physical distancing?

The capacities of most classrooms will be about 40–60% of their normal capacity. Tiered classroom and auditorium capacities are further reduced, to about 25 –40% of normal. See this chart with capacity estimates for six-foot distancing in the shared classrooms on campus.

What are the plans for sanitizing classrooms during the term?

When community transmission (e.g. in Northfield and the Twin Cities) is low, classrooms will be thoroughly sanitized at least once per day and sanitization supplies will be provided in each classroom for individual use. The frequency of classroom cleaning will be increased if the level of community transmission increases. We plan to flexibly schedule the classrooms to create opportunities for additional sanitization throughout the day.

Is there a maximum size for in-person classes?

Following the American College Health Association Guidelines, a maximum of 30 students in a class is an appropriate limit for planning purposes. It is possible that this limit would be increased by the time that classes begin in the fall, though that would depend on public health conditions.

Can classes with current enrollment caps of 30 or fewer be split into two or more sections?

As a general rule, no. However, there are situations where splitting a course into several sections will be necessary and appropriate. Departments should consult with the Dean of the College if they want to alter enrollment limits or split courses into multiple sections.

What are the possible classroom layouts with six-foot physical distancing?

Here is a presentation showing different types of layouts for Anderson 323, which normally holds 24 students. As you can see in the presentation, more students are accommodated in lecture and break-out group discussion layouts (16) than in whole-group discussion layouts (14). In addition, more students are accommodated using tablet armchairs than using tables and chairs.

Can I have guest lecturers or other visitors in my course?

While the constraints for fall term have yet to be firmly established, you should assume that visitors will not be allowed on campus. It is best to plan for these experiences to take place virtually.

Can I take my class on field trips?

While the constraints for fall term have yet to be firmly established, you should not assume that field trips can take place. It is best to plan for alternative experiences in case field trips are not possible.

Will we have self-scheduled exams?

While the constraints for fall term have yet to be firmly established, there is no space on campus that, with six-feet physical distancing, could accommodate testing the number of students necessary for running self-scheduled exams. Therefore, you should assume that self-scheduled exams will not be offered.

How will students be able to work together and in-person on a project, while remaining physically distant from each other?

This is a challenging scenario to replicate with physical distance. Gretchen Hofmeister is currently looking into ways to create collaborative spaces on campus for group work, and she would appreciate hearing ideas that you may have to accomplish this.

What Hybrid Teaching Will Look Like

What is Hybrid teaching?

A course that combines both required face-to-face and online instruction (only students physically on campus can enroll).

Is there a minimum number of in-person hours required in this option?

Any combination of face-to-face and online work is acceptable. In all cases, the combined work for the course must equal 150 hours of academic work for a six-credit course; this is the same expectation the College holds for a six-credit course held on campus.

What Mixed-Mode Teaching Will Look Like

What is Mixed Mode teaching?

A course in which some students participate virtually and others participate in person (can enroll students both on campus and remote), e.g., a course is offered on campus either in-person or hybrid, but students who are not on campus can also enroll and take the course remotely. This is a particularly challenging mode for ensuring that the remote and in-person students have equitable experiences.

What classroom technology will be available to support mixed-mode courses?

ITS is working to equip selected classrooms with cameras that will allow professors to record their lectures for remote students to watch synchronously or asynchronously. The sound can be challenging, so the LTC strongly encourages faculty to adopt multiple approaches for providing remote students with equitable access to the course, including (for example) recording lectures, assigning remote and in person students to work together in small groups outside of scheduled class time, using shared Google Docs for collaborative note-taking, and running asynchronous discussions via Moodle forums.

ITS and the LTC will be collaborating on a series of classroom simulations to demonstrate what socially-distanced classrooms and the use of classroom technologies may look like; invitations will be sent to faculty whose courses have in person elements. These sessions will also be filmed for remote viewing. A full list of classroom technology should be available by September 1; in the meantime, faculty are welcome to contact Wiebke Kuhn (Director of Academic Technology) and Victoria Morse (Director of the Learning and Teaching Center) to discuss a range of technological and pedagogical approaches to integrating in person and remote students into a single class.

How can I know who in my classes is remote?

This information is now available on the Hub under Course and Photo Rosters. You may need to survey your students to find out what time zones they are in, and whether they are experiencing or expect to experience any limitations on the availability of technology. There will be more resources available on the LTC Resilient Pedagogy site by mid-August concerning the limitations some countries place on the technologies we use for teaching and other concerns that might affect remote students, both domestic and international.

What Online Teaching Will Look Like

What is Online Teaching?

Online teaching may be primarily synchronous or primarily asynchronous or any combination of the two. By Online (primarily synchronous) we mean a web-based course that meets primarily at specifically-scheduled times (can enroll students both on campus and remote). By Online (primarily asynchronous) we mean a web-based course that may have occasional scheduled meeting times but is primarily offered without real-time, scheduled interaction (assignments are generally due with specific deadlines and exams may be conducted at specific times) (can enroll students both on campus and remote).

What are the expectations for synchronous and asynchronous work?

As you prepare your courses and think about the balance between synchronous and asynchronous approaches, please consider foreseeable challenges. Asynchronous approaches are generally more reliable methods for providing course content, especially when internet performance and equity issues concerning students in different time zones make synchronous work difficult or even impossible. Please endeavor to supplement courses that are mostly asynchronous with synchronous elements that allow for a personal connection between students and faculty, in keeping with our tradition of close faculty-student interaction.

If two roommates are enrolled in two different online classes scheduled at the same time, how can they both participate in synchronous activities from their shared room?

We plan to establish a reservation system for enclosed study rooms and smaller classrooms, so that students can study individually and participate in Zoom or other synchronous sessions with their classmates in spaces outside of their dorm room.

How do I set expectations for students in an online setting?

You can set appropriate expectations in the syllabus and in an “Introduction to This Class” video.  As in face-to-face courses, guidelines about all aspects of course-related behavior should be discussed with students and agreed to by all course participants. Please see the LTC Resilient Pedagogy webpage for more information and guidance on this topic.

Can student workers still be employed in fully online courses?

Yes, student workers can still be employed, and they can work remotely to provide teaching support. Prefect sessions will be held via videoconferencing (either Google Hangouts Meet or Zoom). Details are still being worked out.

How can I get help for Fall course planning?

What support is available for Fall Term course planning?

Please consult the Perlman Learning and Teaching Center Resilient Pedagogy website and the LTC events calendar for workshops, book groups, and discussion opportunities. Don’t hesitate to contact Victoria Morse (Director, Learning and Teaching Center) with questions.

What technologies are available and supported by the College?

A list of key technologies is available on the Resilient Pedagogy website. Please sign up for Academic Technology drop in hours for help!

Where can I find information on video conferencing?

PEPS offers support for video conferencing.

Where can I find information about using Moodle to organize my course?

There are several documents and a Moodle course available to provide key skills and helpful tips, especially since Moodle has recently been ungraded. Carly Born also maintains a channel on Slack where she highlights new features; for Carleton’s use of Slack, see the FAQ.

I am concerned about equity in the online classroom — what resources are available to me?

Please watch the LTC events calendar for a workshop later in August. The blog post Student Experiences from Spring Term captures some helpful information.

Faculty Reviews

You may find information here about changes to reviews due to COVID-19.

Miscellaneous

How can I purchase iPads, styluses, or portable doc cameras?

You may request additional equipment for online teaching by submitting a ticket to the ITS Helpdesk.

Can I use my PDA to furnish my home office?

You may use your PDA for technology equipment such as a monitor, camera, microphone, etc. to allow you to work remotely. This is Carleton-owned equipment, which should be returned to campus if you are no longer using it at home. These funds cannot be used for items involving the physical space, such as home office furniture or internet access.

Will there be a “Take a Faculty Member to Lunch” plan in Fall Term?

The “Take a Faculty Member to Lunch” program encourages student interaction with faculty outside of the classroom. Due to social distancing requirements, the “Take a Faculty Member to Lunch” program will be suspended during fall term.

Health

What if I suspect I have been exposed to someone with COVID-19?

Anyone who believes they have been exposed to someone who has been diagnosed with COVID-19 should remain at home and fill out the daily symptom tracker. You can call (507) 222-5119 to speak with a member of the Contact Tracing team and assess your situation. 

Is the coronavirus screening covered by health insurance?

For those covered by Carleton’s health insurance plan, the coronavirus screening test will be covered at no out-of-pocket-cost for all employees and dependents. If you have other coverage, please contact your provider.

Where can I go for additional support?

We recognize this can be a very stressful time. The Employee Assistance Program is available to all employees by calling 1-866-326-7194 or visiting hpeap.com and entering Carleton as the password.

What can I do to minimize the risk of spreading illness?

  • Wear a face covering;
  • Maintain physical distancing;
  • Wash your hands frequently with soap and water for at least 20 seconds; and if soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol;
  • Avoid touching your eyes, mouth, and nose;
  • Cover your cough or sneeze with your elbow or a tissue, then throw the tissue in the trash and wash your hands;
  • Stay at home if you are sick (with any illness, but especially if you are experiencing respiratory symptoms, fever, etc.).

What happens if a faculty member gets sick?

If a professor gets sick they should seek medical care. They should also notify The Dean’s office and their department chair/program director. Faculty can request medical leaves; they can also request FMLA leaves in the event of family medical issues.  These can be for a full term or short term. In cases where a faculty member becomes ill after the start of the term, there are several options for handling their course(s). The Dean of the College will consult with the department chair or program director to determine the best way to handle the class in the instructor’s absence. In many instances, colleagues have stepped in to help keep their courses going, especially in the case of short-term medical leaves. In the case of longer medical leaves, sometimes colleagues have been able to take over the course. In other instances, we’ve hired faculty from outside Carleton to take over a course. In cases where these options haven’t been workable, we have granted students partial credit – e.g., credit for the portion of the course that was offered and completed, with a grade calculated for that portion of the grade. If a professor is ill and can’t teach, we would work out the appropriate response based on the circumstances.

Travel

If I’ve recently traveled, when is it OK for me to return to campus?

If you’ve traveled internationally, you should not return to campus until 14 days after your return to the U.S. You should stay home, practice social distancing, and closely monitor your health. The CDC offers clear guidelines that you should follow.

I have upcoming personal travel plans. Will I be allowed to return to work when I get back?

We urge you to be judicious in making your personal travel plans and try to avoid all nonessential personal travel. Please stay current with the evolving recommendations and guidance from the MDH and CDC.

Employees who elect to proceed with their travel plans should understand that the COVID-19 situation is changing on a daily basis and it is possible that they will have difficulty returning to campus and may be required to quarantine for 14 days before returning.

What should I do if I need to cancel a “nonrefundable” ticket?

For trips already scheduled, work with the airline to secure a refund or future travel credit if an event or flight is canceled. If a ticket credit is given, please go into Wells Fargo CEO and put a note in the description of the original ticket purchase.

Should I purchase tickets at the “nonrefundable” fare rates, not knowing if an event will be canceled?

For future trips, purchase the option that enables you to change reservations without penalty. Some airlines are already offering this as a standard option. Delta, for example, is offering no change fees on all tickets purchased between March 1–31, 2020.

Do I need to reimburse the Dean of the College Office if my event has been canceled?

If you received funding from the Dean of the College Office, please return the funding to us if you are able to get a refund. If you are given a credit, please retain it for a future professional development trip. If you end up using the credit for personal travel, then you will need to reimburse our office for the cost of the ticket. Credit vouchers should be documented in the description of the original ticket purchased as Wells Fargo CEO.