TECHNOLOGY PLANNING AND PRIORITIES COMMITTEE
NOVEMBER 12, 2012
Present: Bev Nagel, Don Hasseltine, Fernan Jaramillo, Fred Rogers, Hudlin Wagner, Jim Fergerson, Paul Thiboutot, Sam Patterson, Sue Traxler
AGENDA:
1. Review minutes from May 31, 2012
2. Discuss New Technology Request Program
Review minutes from May 31, 2012:
Several project updates were given from the May 31st meeting. Minutes were approved.
· Redundant firewall – not done yet.
· Second utilities path out of CMC – not done yet.
· Transfer switch backup for the Data Center – to be done in November.
· Mobile Device Security Policy – new iPads are being setup with passwords.
· Print Quota – PaperCut with quotas was rolled out to students this fall.
Discuss New Technology Request Program:
This new policy is a remake of ITS’ current practice and modeled after the Facilities Change Request process. The New Technology Request Program (NTRP) is an annual process whereby academic and administrative departments request approval for additional hardware and software that is outside of the regular equipment replacement cycle. One of the major changes to the current process is the formation of a sub-committee that will review and prioritize all requests, and make a recommendation to the TP&PC for approval. The committee discussed the draft document and gave the following feedback.
1. ITS allocates approximately $250,000 annually to support new technology or deployment of new initiatives. Last year, they received around $375,000 worth of requests. Sustainability and affordability are not part of this program, but tied together. How do we control the growth?
2. Make clearer that replacement of existing software and hardware are addressed in the regular ITS replacement process.
3. Committee membership will consist of Associate Dean of the College (Fernan Jaramillo), 1 faculty member from the Academic Technology Advisory Committee, 1 staff from the Administrative Computing Advisory Committee, one staff from ITS and the Budget Director, Patricia Langer.
4. There was discussion on the right threshold for smaller requests. Requests for software or smaller hardware under $250 will be approved by the ITS CTO or designee. Recommendation was to change this dollar amount to $500.
Next steps are to incorporate the changes, update the document, and bring it back to the TP&PC committee in December. ITS’ timeline for invitations to submit a request are typically sent to departments in January. ITS will then get the help of their Communication Coordinator, Doug Foxgrover, to introduce the new policy and get it sent out to departments.
Updates from ITS:
· A number of upgrades will be taking place over Winter Break.
· SQL migration – work continues with a cutover date scheduled for July 4th, 2013 weekend.
· PCI compliance – a consultant is here all week meeting with various departments at St. Olaf and Carleton.
· Collaboration efforts – the two IT departments of both colleges have a draft document with recommendations and ideas where we can collaborate. That document will be sent to the President’s collaboration team soon.
· ITS is looking into hiring a consultant from Idata to get some help with SQL and Identity Management projects.
Meeting adjourned at 3:20pm
Submitted by,
Candyce Lelm