Location: Sayles 251

Time: 8:30 am

Present Mike, Andy Clark, Rob, Chris, Eliza, John, Mark, Katie, Nora, Steve

Review of 11-4-2009 Minutes:

  • Mike K suggests placing a summary of what we had decided about the final format of the SRF submissions.
  • Minutes Approved pending change.

Rob’s Winter Break Update
Northfield News reported the possibility of Carleton building a 2nd turbine within in the city limits.

  • City Board has decided to research and write a zoning code for windmills now, as opposed to later in the overhaul of the city’s zoning rules.
  • Turbine could potentially be up by the 4th quarter
  • It would be 1 megawatt (current turbine in 1.65 megawatts)
  • Mike: How much would new project cost?
    • Rob: 2-2.5 million total.
  • Mark: Any money left over from the donor?
    • Rob: Does not think so.
  • Clarification: We could still get denied our turbine after they re-write the rules.
  • Rob: Averaged out the turbine would save us about $150,000 on electricity a year – ~20% of campus.

There is also a donor for putting photovoltaics on top of the new dorms. Memorial Hall would have the hot water voltaics and Casset would have the electricity voltaics.

  • 10 kilowatt hours.

Facilities has initiated two studies for Ground Source heat pumps.

  • Buildings being focused on are 12 month buildings so that pumps can save energy in summer and winter.
    • Librayr, CMC, REC Center are the first three.
  • Looking to expand solar hot water also.
    • Currently two buildings with: Cowling and West
  • Steve:L Clarification that when these studies come back there will still be no funding for the projects. EAC may look to make a recommendation to the college to pursue these projects.

Energy Revolving Fund

  • Organized like the SRF, but started by Facilities are designated for bigger and more long term projects.
  • Currently ~$500,000
  • Cowling lighting will be first project, if this works they will look at West.
  • Updating Library controls another project.

Other Updates

Climate Crews Update from Katie:

  • Program is for schools looking to upgrade one grade on the Sustainable Endowment Fund
  • We will be holding a Transportation Fair
    • John is going to D.C. for Powershift and then training.

Pledge Update:

  • Eliza is encouraging the Deans to email their class lists.
  • Suggests we pay for a facebook advertisement for the pledge.

STAs are still meeting with campus departments.

Website Updates

Budget Requests

Current Budget: 17,195.11 dollars
Carryover from last year: 10,172,00 dollars
Yearly Budget: 4,300 dollars

Budget Requests:
Hannah Breckbill:
MOSES conference (for Organic farmers in the Midwest) February 26-28. The conference costs $175; I will be sharing a room that is already paid for, but I will need money to chip in for gas, as well as money for meals. Thus I ask for $200.

Katie Blanchard:
1) Matching funds for the Climate Crews contest:
We will receive $500 through that grant, which I budgeted as follows below. I think it would be great if the EAC was willing to match some of the rideshare incentives, because like I talked to you about briefly on Friday, the initial start-up of a VanPool is pretty expensive, and such an incentive could make quite an impact on transportation, one of our key points to improve.

$75 Stipend(s) for evening Speaker(s)
$100 Green Bike Program
$25 Advertisement and promotion for Transportation Day events
$300 Incentives for Rideshares
$150 for a new Vanpool group
$100 for the purchase/maintenance of a bike for a commitment to bike transport
$50 for a new carpool group (for gas, car maintenance, etc.)

2) The Midwest Real Food Challenge Summit:
This is a project that I have been working on since the end of last term, organizing a weekend summit to be held the first weekend in March in Iowa, to gather 100 students from around the midwest to participate in workshops about everything related to food in a college/university setting as a part of the nationwide Real Food Challenge. We already have lots of interested students from Michigan, Kansas, Minnesota and everywhere in between. I am hoping that 5-6 Carleton students will attend, and I am hoping that the EAC can help fund their participation. The registration fee that we are charging is $25, but the real cost per student is around $80. We are trying to find the funding to subsidize the remainder for each student. If the EAC was willing to offer this kind of support, however, it would be quite helpful to our overall funding. The University of Iowa’s EAC-equivalent has agreed to do this, and it looks like Macalester and Olaf will likely do the same.
$80 dollars x 6 students = $400.

3) Registration for the National Farm to Cafeteria conference in Portland, OR.
I am going to be on the opening panel for this conference, telling Carleton’s food system success stories and representing the Real Food Challenge in front of the most important and active people in this movement, from around the country. I know that I have already benefitted GREATLY in funding from the EAC to attend the Terra Madre conference in Italy, but I really think Carleton is going to benefit greatly from my representing the college at this important conference. The registration and airfare will likely come out to about $500, and it would be great if any part of that could be funded by the EAC.

Arpita Bhattacharyya
Powershift 09:
Powershift is a youth climate change conference taking place in Washington D.C. from February 27th to March 2nd. The goal of the conference is to bring 10,000 students from colleges all over the nation together to push for bold climate and energy policy. The conference was attended in the Fall of 2007 by seven Carleton students we hope to send more than double that amount of students to Carleton this year. Last year we flew into DC but we believe that it makes a lot more sense to make the 20-hour drive to DC this year.

The three main goals of Power Shift are as follows (taken from the Power Shift 2009 website):

Through Power Shift 2009, participants will…
*Push the new Administration and Congress to pass bold, comprehensive, and just national climate legislation before entering international climate negotiations in December 2009 and to build and ratify a strong global climate agreement. Bold climate policies will protect us from the worst impacts of climate change and help us build a new clean energy economy that keeps and creates jobs and allows all communities to participate and benefit.

* Develop a comprehensive movement strategy for 1.) continued and increased political pressure and accountability and 2.) a uniform vision/direction that helps facilitate the development and implementation of individual and group action plans for the overall growth of our movement.

* Strengthen bonds between diverse youth constituencies, train and empower participants with the skills needed to create one movement that tackles climate change, environmental injustice, and economic failure.

* Connect with fellow organizers and build community to strengthen our movement and sustain our own involvement over the long-run.

* Understand the magnitude of both the challenges and opportunities at hand (climate, socio-economic injustice, personal, etc.) and explore our own capacities to create transformative change.

What the Carleton Community gains:

  • Skills from attending various workshops and panels
  • Experience in lobbying representatives
  • Opportunity to be a voice in a national movement
  • The ability to communicate with other colleges in the Midwest to inspire change on a scale greater than Carleton
  • Energy and Enthusiasm!

Registration (14 students, $60 per student)

Transportation (2 Carleton vans, 2,208 Miles Round Trip, $0.53 per mile)

Food (14 people *$10/meal *3 meals)
Total: $3686.98

Please note that we are planning on finding our own housing accommodations, and are not asking for money to pay for commuting fees within DC or registration costs, and we plan on bringing much of our own food, provided by student meal plans. We are also seeking funding from CSA, the President’s office, and the ENTS department.

Discussion of Budget Requests:

Funding Priorities in the EAC Charter

  1. Projects Initiated By the EAC
  2. Research Projects/Internships Initiated by the EAC
  3. Student/Faculty/Staff projects to promote sustainability
  4. Support Education of the community on issues regarding sustainability and to increase sustainable literacy.

Katie: The 4th type of event usually gets funded by groups on campus, and for Sustainability that group is the EAC. And it is very valuable to have Carleton representation at these conferences.

Mark: We need to discuss the philosophy of funding.

  • In the past we have been to reactive, we should be more proactive with the funding.

Eliza: Should be especially careful with setting a precedent with Powershift, a growing conference, that we will fund that every year.

We will notify all those who requested funding that we will not be deciding on their requests until the 12th of February.