Access to Gear

  • Gear is for:
    • Any student currently enrolled in a CAMS production class.
    • CAMS faculty.
  • Gear will be released only to patrons who have signed an Instrument Release form. Once this form is signed, its terms will apply to any future CAMS production courses the patron enrolls in.
  • Each patron is responsible for the gear they borrow, from pickup to return. Certain gear is for certain classes.
  • The Production Office doesn’t check out memory cards, hard drives, or headphones.
  • Please reference this page for Studio Policies.

Financial Responsibility

  • There is no lab or rental fee for regular circulation of equipment.
  • However, a fine of $25 per day will be assessed to any patron who returns any equipment in a reservation later than the exact return time on the reservation. Charges for students will be sent to their student account. 
  • Think you’ll be returning late? You can request a renewal before your return time passes. Email camsprodn@carleton.edu or call us at 507-222-5434 to renew.
  • All the equipment in an order must be returned to avoid a fine.

Equipment Safety and Care

  • Responsibility lies solely on the patron. Do not loan your equipment to others. You will be responsible for all fines, damages and losses, regardless of culpability.
  • Do not leave equipment unattended, EVEN IN THE WEITZ.
    • A patron who misplaces CAMS equipment subsequently returned to us, or who leaves gear unattended anywhere outside the Production Office, will be fined $100 per instance. Repeat offenders may lose their CAMS equipment checkout privileges for the remainder of the term.
  • Make sure the resource ID on the equipment matches the resource number on the case ald all accessories go back in the correct cases.
  • Untangle and coil all cables before returning equipment.

Reservations

  • There are 3 ways to reserve equipment:
    • Via Patron Portal any time
    • Call 507-222-5434
    • Stop by in person during our hours of operation. Please do not email, leave voicemail, or send a text message to request a reservation.
  • No same day reservations.
  • Reservations are made in the order they are requested. First come, first served. Nobody has the right to cancel an existing reservation except the patron who requested it. No bumping rights.
  • Reservations are for 2 days at a time, or by arrangement for compsers (pending faculty approval).
  • A reservation can be renewed once via email or phone call, as long as:
    the patron requests renewal before their original reservation expires, and
    that equipment isn’t needed by another patron.

Pick-up Process

  • Please be on time when picking up your equipment. Reservations not picked up within 1 hour of your reservation time will be cancelled automatically and gear will be made available to other patrons again.
  • The Production Office pre-assembles all reservations and will check your order for completeness before pickup. However…
  • …it is also your responsible to double check and make sure your check-out is:
    • in working order
    • complete (check for batteries, accessories and components).
  • Allow at least 15 minutes for this process.
  • Notify production office staff if anything is missing.
  • Once a patron picks up an order, its completeness becomes the patron’s responsibility.
  • Gear does not leave the Production Office outside hours of operation.

Returns

  • All equipment must be returned directly to a production office staff member. This does NOT include professors or CAMS administrative staff.
    • If equipment is left unattended anywhere in the office or building, you will be fined $100 per instance.
  • As soon as each patron arrives at the Production Office to return equipment, they are asked to sign in legibly in the Return Sign-In log with the date and precise time. A patron who fails to sign in will be assumed to have returned gear late and a fine will be assessed.
  • Let the employee know of any damage or loss of any parts or accessories.
  • Employees will also inspect equipment in your presence to ensure completeness and functionality.

Damages, Overdue and Lost Materials

  • The Production Office checks all equipment for damages when it comes back in and acts on problems.
  • If any items are missing or damaged, please bring it to the employee’s attention immediately for documentation. That way, items can be repaired and/or replaced and fellow classmates can be set up for success.
  • Think you’ll be returning late? You can request a renewal before your return time passes.

Communication

  • The Production Office aims to support and serve students in good faith. We encourage honest and transparent communication, so please do not hesitate to reach out with concerns or issues.
  •  If you have a special request or other questions, please contact Technical Director Gisell Calderón at gcalderon@carleton.edu.