Please read our circulation and usage policies thoroughly and sign the Equipment Usage Agreement at the bottom of the page. This form must be signed every academic year.

Access to Gear

  • The Production Office and CAMS equipment is a resource available to:
    • Any student currently enrolled in a CAMS production class.
    • Compsing senior production students.
    • CAMS faculty and staff
  • Equipment will be released only to patrons who have read our policies and who have filled out the Equipment Agreement Form (at the bottom of this page). This form must be filled out once every academic year.
  • Equipment may only be used for CAMS projects or faculty-approved projects.
  • Equipment may never be used for personal profit, or to produce content for any business or organization outside of production class curriculum.

Responsibilities Regarding Equipment

  • The student/faculty/staff member, hereafter referred to as “the patron”, has the sole responsibility of the equipment. Once the patron accepts the equipment, the patron assumes all risk of loss, theft or damage. Responsibility includes, but is not limited to:
    • While in transit
    • At all locations, including the Weitz and CAMS facilities
    • While on the patron’s own premises
  • In all cases, the patron will be held responsible for the equipment checked out in their name.
  • The patron is not to lend the equipment to anyone else, even if they are also a CAMS production student. Crew members operating the equipment while assisting in the patron’s project is okay.
  • A transfer of equipment may be requested by submitting an In-Field Transfer Form to the Technical Director.

Reservations, Checkouts and Returns

Reservations

  • No same day reservations or walk-in checkouts.
  • Reservations must be placed a minimum of 14 hours in advance.
  • Large reservation requests should be placed a minimum of 24 hours in advance, or the patron risks not having their order ready at the time of pick-up.
  • Reservations must be made using:
    • WebCheckout,
    • in-person during business hours
    • or by phone during business hours.
    • Email or voicemail reservations are not accepted.
  • Reservations are subject to cancellation if not picked up within one hour of the reservation time, unless the Production Office has been notified in advance by phone (504-222-5434) or email (camsprodn@carleton.edu).

Pick-Ups

  • Each patron has the sole responsibility for the equipment borrowed in their name, from pickup to return.
  • The equipment is to remain the patron’s possession until the termination of the loan.
  • Equipment must be picked up and returned by the patron directly to/from a Production Office staff member.
  • Equipment is checked by the Production Office on the way in and by the patron on the way out.
  • It is THE PATRON’S responsibility to check that their order is complete before leaving the building.
  • Reservations not picked up within 1 hour of the designated pick-up time will be automatically cancelled and placed back in inventory.

Returns

  • Equipment must be returned on time. Failure to return equipment on time will result in a late fee.
  • If you cannot return your equipment on time, you may renew your checkout for 1 more day.
  • Upon return, the equipment will be checked by a staff person. Please allow time for the Production Office to check that everything is present before leaving. Patrons will be emailed with any issues found during a more thorough check of the equipment.
  • Please report any issues, damage or malfunctions to the staff member.

Renewals

  • You can request a renewal before your return time passes! Email camsprodn@carleton.edu or call us at 507-222-5434 to renew.
  • All requests are reviewed during business hours, so plan your renewals accordingly.
  • You must request your renewal no later than 1 hour before the equipment is due.
  • There is no guarantee that the equipment will be available to renew, so be preparted to return it on time.
  • Renewals extend your checkout by 24 hours.
  • Maximum 1 renewal per checkout.

Fines

  • Late Returns
    • Patrons may be fined on a per checkout basis for returning equipment late. Penalties are as follows:
      • First offense – Warning
      • Second offense and beyond – Late fee of $25 per day, per checkout.
      • Repeated offenses – suspension of checkout privileges, with an email notification to the professor.
    • All the equipment in an order must be returned to avoid a fine. A checkout will not be marked returned until every part of the checkout is returned.
    • Anything not returned within 1 week will be considered purchased and will be billed to the patron’s student account.
  • Abandoned/Unattended Equipment
    • Equipment is considered abandoned or unattended when it is left in public or unsecured areas without supervision.
    • Abandonment will result in a fine of $100 per instance.
    • Damage to/theft of equipment left in public/unsecured areas is the sole responsibility of the person who checked it out.
  • Missing/Damaged Equipment
    • Once equipment leaves the Production Office, patrons are financially responsible for any missing components or damage beyond normal wear and tear that occurs during their checkout period, even if they did not personally damage or lose the items themselves.
    • The Production Office will assess any and all damage and will coordinate all repairs and replacements. The patron is responsible for the full cost of repair.
    • Any missing equipment not returned to the Production Office within 1 week will be considered purchased by the patron. The full value of the checkout will be billed to the patron.
  • Fines are billed from the Business Office to the student account. The student account is placed on hold until the fine is paid.

Communication

  • The Production Office aims to support and serve students in good faith. We encourage honest and transparent communication, so please do not hesitate to reach out with concerns or issues.
  •  If you have a special request or other questions, please contact Technical Director Gisell Calderón at gcalderon@carleton.edu.

Equipment Usage Agreement Form