Phone: 507 222 4843
Responsible for managing the compliance, accounting, reporting and post-award grant management for foundation grants, federal and state grants and all sub-awards or contracts. Coordinates treasury management functions including cash management, wire transfers, cash flow projections and bank reconciliations.
Primary point of contact for the department; addressing student, faculty, staff and visitor inquiries about all business Office functions. Collaborates with all departments on campus to ensure timely and accurate cash receipting and deposits. In addition, responsible for daily cash receipting for student accounts and departmental deposits and supports purchasing and accounts payable with purchase order processing; new vendor set-up and document image management. WordPress Site editor for the Business Office web site and other communication materials.
Directs the Accounts Receivable functions of the college. Oversees outside receivables, fiduciary agency fund accounts for accuracy, best practices, and federal regulation compliance. Responsible for preparing, distributing and reporting of the IRS required 1098T forms.
Responsible for managing the process of purchasing goods and services, assists departments with sourcing merchandise and obtains the lowest cost consistent with the benefits. Maintains internal quality standards as well as positive relations with vendors. Administers property insurance for the College, processes liability claims and the Enterprise Risk Management functions for the college.
Responsible for student accounting including billing tuition, student activity fee, room, board, music lessons, off-campus program and etc. Coordinates financial aid and monthly payment plan application to student accounts. Prepares and sends the student account statements. Works with Perkins and Carleton Institutional Loans. Manages health insurance enrollment and billing for Carleton students.
Responsible for managing all accounts payable functions including vendor payment processing, capital expense management, administration of the purchasing card program, and directing financial payments for the Off Campus Study programs. Ensures compliance with IRS tax form 1099-MISC reporting, and unclaimed property reporting to the state of Minnesota. Provides direction and support for Carleton Student Association (CSA) and Faculty Professional Development Account (F/PDA) payments.
Responsible for payroll and tax management. Facilitates non-resident alien tax compliance for students, faculty, and visitors including Glacier access, preparation of IRS tax forms 1042S and annual reporting. Prepares IRS tax form 990, external financial surveys, bond compliance reports/debt payments and cash operation schedules.
Coordinates all payroll processes for students, faculty and staff to ensure timely payroll disbursements. Remits payroll tax and benefit filings and monthly vendor payments for payroll deductions. Assists employees and supervisors with Web Time Entry questions.
Administrator of the Carleton Purchasing Card Program including facilitation of new cardholder training and general cardholder support. Responsible for comprehensive review of all cardholder transactions and validation of purchasing guidelines. Also provides regular support for Accounts Payable (AP) operations.
Responsible for all aspects of the vendor payment process ensuring vendor invoices and employee/student reimbursements are paid in a timely manner. Completes data entry, review of supporting documentation, vendor correspondence, account validation along with transaction research and support to complete weekly check runs. Also responsible for preparing, distributing and reporting of the 1099-MISC tax forms to applicable vendors and the IRS. Supports Accounts Payable Manager with the review of unclaimed property, notifying owners of outstanding checks.
Maintains all general ledger activity for institution. This includes management of journal entries and month end closing processes along with related reconciliations and management of budget access and reporting. Assists departments with routine inquiries, journal entry requests and budget reporting inquiries.