Waivers are written agreements that say the sponsor of an activity will not be liable for harm suffered by participants. Although waivers are primarily legal tools, they also serve an educational purpose by making people think about the potential risks of an activity and help them avoid accidents. 

Departments should use waivers whenever they supervise an elective event that is not part of the curriculum and includes any of the following:

  • Physical activity (hiking, dancing, performing, etc.)
  • Travel to an off-campus site
  • Minors

Waiver forms must be used in the exact format provided. They cannot be reduced to fine print or re-worded. Appropriate information should be inserted in the blanks before the participant signs.

Anyone who refuses to sign a waiver prior to the activity may not participate in the activity. Nor may the individual alter or delete any language in the waiver.

Waivers cannot be signed by minors. Activity participants under 18 must have a waiver signed by a parent or legal guardian.

Employees acting in the course and scope of employment do not need to sign waivers. However, if employees are participating in a non-work activity, they do need to sign a waiver. 

Students doing course work do not need to sign waivers for activities required by the class. However, if students are participating in a non-course-related activity, they do need to sign a waiver.

Send signed waivers to the Business Office. Waivers must be stored for at least three years after the activity ends. Waivers signed on behalf of a minor must be retained for three years after the activity ends or until the minor turns 20, whichever is longer.

Types of Waivers

Elective/Voluntary Waiver – This is the most commonly used waiver and is intended for activities in which Participation is voluntary.

Facilities Use Waiver – Should be signed by individuals using campus facilities.  Contact Jana Lelm for the waiver and scheduling non-Carleton Events, 507-222-4443.