Purchase Authorization of Operating Budget

Category

Per

<=$5,000

>$5,000<$25,000

>=$25,000<$100,000

>=$100,000<$250,000

>=$250,000

Service Contract (annual Recurring)

Transaction

Budget Manager

Budget Manager; Department Manager

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller;
Division Manager

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller;
Division Manager;
VP & Treasurer

Multi-Year Contracts (original & changes)*

Aggregate

Budget Manager

Budget Manager; Department Manager; Purchasing Manager

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller;
Division Manager

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller;
Division Manager;
VP & Treasurer

Purchase Order (Goods or Services)

Transaction

Budget Manager

Budget Manager;
Department Manager; Purchasing Manager

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller;
Division Manager

Budget Manager;
Department Manager;
Purchasing Manager;
Comptroller;
Division Manager;
VP & Treasurer

Invoices w/o Purchase Orders

Transaction

Budget Manager

Budget Manager;
Department Manager

Budget Manager;
Department Manager;
Comptroller

Budget Manager;
Department Manager;
Comptroller;
Division Manager

Budget Manager;
Department Manager;
Comptroller;
Division Manager;
VP & Treasurer

Unbudgeted; funded (i.e. research)

Aggregate

Department Manager

Department Manager;
Budget Analyst;
Comptroller

Department Manager;
Budget Analyst;
Comptroller;
Division Manager

Department Manager;
Budget Analyst;
Comptroller;
Division Manager;
VP & Treasurer

Department Manager;
Budget Analyst;
Comptroller;
Division Manager;
VP & Treasurer

Unbudgeted; unfunded

Transaction

Department Manager;
Budget Manage

Department Manager;
Division Manager;
Budget Analyst;
Comptroller

Budget Analyst;
Comptroller;
Division Manager;
VP & Treasurer;
Admin. Council

Budget Analyst;
Comptroller;
Division Manager;
VP & Treasurer;
Admin. Council

Budget Analyst;
Comptroller;
Division Manager;
VP & Treasurer;
Admin. Council

*Copies of all contracts  must be submitted to the Business Office Purchasing Department for scanning.

Authorization of Capital Budget

Category

Per

<$25,000

>=$25,000<$100,00

>=$100,000

Contracts and Purchase Orders on approved Capital Budget

Transaction

Project Manager;
Director of Facilities

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller

Change Orders within Budget

Project

Project Manager;
Director of Facilities

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller

New Projects/Increases to Existing

Project

Project Manager;
Director of Facilities;
Comptroller;
VP & Treasurer

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller;
VP & Treasurer;
CF & PC

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller;
VP & Treasurer;
CF & PC

Invoices w/o Purchase Order

Transaction

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller;
VP & Treasurer

Project Manager;
Director of Facilities;
Purchasing Manager;
Comptroller

Authorization of Purchases involving Real Estate

Category

Per

Original

<=$500,000

>$500,000

Real Estate Acquisition

Authorization for Transaction

VP & Treasurer;
CF & PC;
Board of Trustees

Director of Facilities; Comptroller;
VP & Treasurer

Director of Facilities;
Comptroller;
VP & Treasurer; President

Real Estate Sale

Authorization for Transaction

VP & Treasurer;
CF & PC;
Board of Trustees

Director of Facilities; Comptroller;
VP & Treasurer

Director of Facilities;
Comptroller;
VP & Treasurer;
President

Real Estate Easements/Leases

Authorization for Transaction

VP & Treasurer;
CF & PC;
Board of Trustees

Director of Facilities; Comptroller;
VP & Treasurer

Director of Facilities;
Comptroller;
VP & Treasurer; President