Many of our club events require club volunteers and/or event attendees to purchase tickets for admission. These events range from theater or museum outings, to gatherings at sporting events, to special presentations/talks/exhibits, etc. The following process outlines the steps to successfully organize a ticketed event.
The purchase of event tickets for club events can be done in any of the following ways:
- Direct Purchase of Tickets by Event Attendees: If group seating is not a consideration, and formal RSVPs are not necessary, it is often easiest to have event attendees purchase event tickets online directly from the source (i.e. the museum/theater/sports team, etc.).
- Event Organizer Purchase of Group Tickets: If the event organizer needs to purchase the tickets (to ensure a group rate, special discount, etc.), event RSVPs and reimbursement may be handled in the following ways:
- The Office of Alumni Relations can collect RSVPs and payment from event attendees via an online form, and can then reimburse the organizer for the ticket costs provided the organizer sends the College the original receipt. More information on the reimbursement process.
- The event organizer can collect RSVPs via email/phone, and can collect cash/check from event attendees at the event.
- In either case, the event organizer is responsible for distributing tickets and communicating with attendees ahead of time.
- Carleton Purchase of Group Tickets: The Office of Alumni Relations can purchase group tickets for an event, and collect RSVPs and payment from event attendees via an online form. More information on the payment process.Tickets can then be distributed to event attendees in the following ways:
- Tickets are sent to the event organizer, who is provided a registration list and then hands tickets out to event attendees at the event.
- Tickets can be mailed individually by the College to event attendees. (Note: this option is only available if the Office of Alumni Relations receives adequate advance notice to purchase and distribute the tickets prior to the event date.)
- Please note that Carleton can not provide refunds for purchased tickets after the deadline for purchasing tickets has passed.