Office of Accessibility Resources (OAR) spaces are available during final exams for students with approved accommodations for both self-scheduled exams and those that are taken per the College’s exam schedule. Below is important information for faculty about OAR’s operations during final exams and scheduling considerations for students.
OAR offers exam appointments on each day of the finals period. OAR is not able to administer exams over Reading Days. Due to space and staffing constraints, as well as the need to provide extended time, OAR’s schedule is different from the rest of the College and the following times are available to students:
- Day 1: 8 AM, 12 PM, 1 PM**, 4 PM
- Day 2: 8 AM, 12 PM, 1 PM**, 4 PM
- Day 3: 8 AM, 12 PM
**Students with 2x extended time and/or stop-the-clock testing ONLY.
Space is limited, and time slots often reach capacity throughout the weekend. Students are encouraged to book early if they have preferred time slots, or time slots that have been agreed upon with their faculty. Students receive multiple reminder emails about the booking deadline and appointment slots will be open after midterm break.
Self-scheduled exams
- Students can pick from any of the available times based on their approved accommodations, but they need to book an appointment in advance to ensure there is space available at their desired time.
- Booking requests must be submitted by 12 PM on the last day of classes. Requests that are received after the posted deadline will only be considered pending availability of space. Changes to scheduled appointments will only be considered and approved if there are open seats available during other time slots.
- OAR’s self-scheduled finals operate separately from the rest of the College. Student exam materials must be sent directly to OAR via email or delivered to our office. Exam packets that are sent to the Provost’s Office will not be forwarded to OAR.
Regularly scheduled exams
- Booking requests must be submitted by 12 PM on the last day of classes.Requests that are received after the posted deadline will only be considered pending availability of space.
- Students are directed to book the time slot that most closely aligns with the time the rest of their class will be taking the exam. This may mean that students will need to start earlier or later than the College’s designated time for the exam.
- OAR is unable to make adjustments to the exam schedule for individual students. Faculty reserve the right to work with a student individually to provide accommodations for the final exam if they want or need a student to start at the designated time. Faculty are welcome to email OAR@carleton.edu for consultation and support.
- With advance notice, OAR is able to work with faculty to ensure that supplemental materials, such as audio or video files, are provided to the student. Flexibility may be needed depending on the format of the exam and capacity of OAR staff. If an exam has multiple elements and requires more hands-on proctoring, please reach out as soon as possible to determine whether or not OAR has the capacity to administer the final exam in the same manner that it is offered to students without accommodations.