Pronto Mail supplies system folders for the Inbox, Outbox, Sent Log, Draft, and Wastebasket. The Inbox receives incoming messages, the Outbox contains messages waiting to be sent, the Sent Log contains sent messages, the Draft folder contains unfinished messages, and the Wastebasket contains deleted messages.
You can create folders or subfolders, as needed. Folder names can contain up to 34 characters using any valid characters in Windows 3.x file names. Spaces are not permitted in folder names.
Note
You cannot rename folders; instead, create a new folder, move the contents, and delete the old folder.
You can access folders by selecting either the Move or Copy button on the toolbar or by choosing the Folders... command in the File menu.
The Folders window lists all folders.
Use the Folders window to open folders, create folders and subfolders, move or copy messages from one folder to another, and delete folders. When active, the Folders window remains on top of all other windows.
Note
If you frequently use folders, you may find it convenient to always leave the Folders window active.
To open the Folders window, choose the Folders... command from the File menu, or click the Folders button on the toolbar. The Folders window appears automatically when you drag a message.
You can create a virtually unlimited number of folders (and subfolders) for organizing your messages.
To create a folder:
You can sort the messages in the active folder window by date, sender, or subject. You can sort dates in ascending or descending order by changing the setting. Change the setting with the Preferences... command in the Setup menu.
To sort messages in the active folder:
You can choose the types of messages that appear in a folder window. For example, if you only wanted to see messages sent today, you could limit the folder window so that only those messages appear. All other messages would be held in the folder, but not shown.
This feature is useful when you want to locate a particular message or when you want to display only messages that fit your criteria. You can filter the messages by receipt date, sender, recipient, and text in either the subject or message body.
You can apply a different filter to each folder that remains in effect between uses of the folder. However, you need to re-apply the filter each time you open a folder. The current setting is indicated with a check to its left.
To filter messages:
To eliminate filters, choose Show All Messages from the View menu.
Importing folders can be useful when you want to add folders from another mailer or from UNIX.
To import a folder:
If you want to browse the network for the location of the folder, click the Network button. For example, Windows 95 presents the following dialog box, but each network may present its own version of this dialog box:
Follow the documentation supplied with your networking software. For this example, choose a drive letter from the Drive drop-down list, a Path from the Path drop-down list, and click OK to map the path to the drive, or Cancel to close the dialog box.
You can import any existing custom folder or subfolder, to the Inbox or Sent Log system folders, or to a new folder by clicking the New Folder name/icon. However, you cannot import to the Inbox, Draft, or other system folders.
If the folder is not empty or new, Pronto Mail asks if you want to append or overwrite. If you append, Pronto Mail adds messages from the imported folder to the selected folder. If you overwrite, Pronto Mail replaces all messages in the selected folder.
If you are importing to a new folder, the New Folder dialog box appears.
Exporting folders is useful when you want to transfer mail to another Windows mailer or to UNIX.
To export a folder:
The Export Folder dialog box appears.
The Export Folder dialog box appears:
Delete folders with care, as the Wastebasket does not store them after deletion.
To delete a folder:
Click the Delete button in the folders window.
Pronto Mail asks you to confirm the move operation (unless you clear the Confirm Delete and File Operations check box in the Preferences dialog box). See "Configuring Pronto Mail" on page 267.
HTML file generated May 15, 1996.