Web Registration

The intent of this document is to introduce you to web registration at Carleton. All students will be required to use the web to register for Winter 2003 and subsequent terms. Note: web registration will not be available during certain hours of the early morning, due to system downtime.

Proxy Registration. Students on off-campus study who will not have internet access during registration must make arrangements to have a proxy register for them via the following paper process: The proxy meets with the off-campus student's advisor to agree upon a proposed list of courses; the advisor signs a sheet of paper (no special form required) on which these proposed courses are listed; and the proxy brings this sheet to the Registrar's Office during normal business hours, 8-5. If the off-campus student has a 7-9 p.m. priority time, the proxy can come to the Registrar's Office anytime that day, 8-5, to register. If the off-campus student has a 9:01-11 p.m. priority time, the proxy can come to the Registrar's Office anytime the following day, 8-5, to register. Proxy registration can also take place 8-5 any day after the above through 4 p.m. the last day of classes.

Web registration is queued. Your priority times are published in the Schedule of Classes. Students are expected to register during their published priority times and are allowed to make changes to their registrations via the web up until 4:00 p.m. the following day, after which time no subsequent changes to registration are allowed until priority times for all class years have been cycled through. After priority registration has cycled through, web registration will be reopened to accept additional changes from all students until 4:00 p.m. the final day of classes. After that time, neither registrations nor registration changes will be accepted via the web.

Drop/Add. Subsequent drop/adds or registrations must be submitted to the Registrar's Office on the proper paper forms (available in the Registrar's Office beginning on the first day of classes) within published drop/add deadlines. The normal credit load is 18 credits per term; students are not allowed to drop below 12 credits in any given term.

Independent study/credit internship. Independent study and credit internship registration is a paper process. You will not be able to register for independent study or credit internships via the web. You must submit your completed independent study forms to the Registrar's Office during normal business hours. 290/390, 291/391, 292/392 for all subjects, as well as BIOL 394, CHEM 394 and PHYS/ASTR 356, are considered independent study and require a paper registration process. Forms for BIOL 394, CHEM 394 and PHYS/ASTR 356 are available in the respective academic departmental offices; other independent study forms are available from the Registrar's Office.

Accessing web registration: Close your browser first, if it's already running, to make sure there will be no java interference from other pages. Reopen your browser; we recommend Internet Explorer or Mozilla. Go to the Registrar's home page and follow the link to Academic Web Information and Registration. Type in your username and password, click on Log in and you will be brought to the main student information menu. Note: this menu allows access to your confidential academic records; click on the logout button and close your browser when you are done.

Registration related pages are under the Registration header. We will focus on the following screens in this document: Advising meeting confirmation, Am I Registration Ready, Register for classes, Add classes, and Drop classes.

Hint: Do not use the Back button to navigate web registration screens. Use links at the bottom of the page to move to a new screen, or return to the Students menu to choose another screen. To return to the Students menu, click on the Menu button on the top or bottom bar.

You are required to discuss your proposed registration with a faculty advisor prior to registration. Consequently, your first web registration step each term is to confirm that you have done this. You can (and should) complete this step before your priority time so that you don't need to mess with it when you're trying to register. Click on the Advising Meeting Confirmation link to do this. You may do this as soon as you've had your meeting and as soon as the link title indicates the term in question (we will be updating the link title with the new term about two weeks before registration begins).

Type the name of the faculty member you met with. Click Submit. An email will automatically be sent to your official advisor(s) informing him/her that you confirm meeting with the faculty member whose name you typed. You will not be allowed to continue with registration for the upcoming term until you have completed this step. You should understand that misrepresenting yourself during this registration step will be considered a conduct violation (i.e., knowingly furnishing false information to the College with intent to deceive).

To find out whether you are cleared for registration, go to the For Students menu and click on the Am I Registration Ready? link. Here you will be able to view your priority time, any registration holds you need to clear before registering, and your advisement flag.

You can also view all priority times by clicking on the Priority Time Listing link in the Priority Information section of this page. Detailed information on registration holds can be viewed by clicking on the Hold Information link in the Registration Hold Information section.

Registering

From the Student menu, click on Register for classes. You will be brought to this screen:

If you know the synonym number (e.g., 03959), or the subject, course and section number (e.g., ENGL 109 01) of each course you wish to register for, click on Express Registration. If you do not, click on Search and Register for Classes. Note: if you wish to register for a variable credit course, you must use Search and Register.

If you click on Express Registration, you will be brought to this page:

The fastest way to use express registration is to type the 5-digit synonym number (including any leading zeros) for your proposed course sections. Then click Submit.

If you do not know the synonym number of a course, select the appropriate subject from the pull-down box, type the course number and section number in the boxes provided, and select the appropriate term in the term pull-down box. Leave the Take for column blank. If you wish to elect the S/Cr/NC grading option for one of your courses, you must complete and submit the proper form to the Registrar's Office. S/Cr/NC deadlines are published in the Schedule of Classes and on the Registrar's website under the current Academic Calendar. Click Submit.

A status of Registered indicates that you are registered for that course. A status of Wait List indicates that the section is closed and that you are waitlisted for it or that instructor permission is needed to enroll in this course. If the instructor decides to let you into a waitlisted or instructor permission required course, you must submit a completed drop/add card to the Registrar's Office within the official drop/add deadline in order to complete this registration. See the Schedule of Classes or the current online Academic Calendar for deadline dates. A status of failed means that you are neither waitlisted nor registered for the course. Your total credit count for the term is indicated at the bottom of this page. You may register for a maximum of 22 credits in any given term. Overloads of up to 24 credits must be approved by the Academic Standing Committee. You must petition the Committee to take 23 or 24 credits.

If you registered for Music Lessons, be sure to fill out a Music Scheduling Form at the Music Department Office.

If you wish to drop a course or remove yourself from a wait list, click on Drop Classes at the bottom of the page. If you wish to add a course, click on Add Classes. If you click on Drop Classes you will be brought to this screen:

Click in the box to the left of the course you wish to drop or the course from whose waitlist you wish to be removed, and hit submit. Your revised registration, including remaining waitlisted classes, will appear.

If you click on Add Classes you will be brought to this screen:

Click on Express Add or Search and add classes. If you know the synonym numbers or subject, course and section of the class you wish to add, and it is not being offered for variable credit, click on Express Add. This page will appear:

Fill in additional classes as in Express Registration above and submit. Your revised registration will appear. The format is the same as it is under Express Registration; failed and waitlisted courses as well as registered courses will be displayed with their statuses indicated.

If you do not know the synonym numbers of the courses you wish to register for, or if you wish to register for a variable credit course, click on Search and register for classes on the Register for Classes screen. You will be brought to this screen:

This screen gives you access to real time class offering information. You need only enter the information you wish to search by, but you must at least enter a term in the top box. Try to limit your search as much as possible. Searching for large lists of classes will be counterproductive.

Hint: We recommend that you enter the search parameters for all of the courses you wish to register for. Use the boxes below the top horizontal line--that is, beginning with the subjects and course levels boxes--to set your multiple parameters. If you use the subject, course number and section number boxes immediately following the term box in conjunction with the subject/course levels and other boxes, your search will not run properly. When you click on submit, all of the courses that fulfill your selection criteria (including mandatory co-requisites that you forgot to select) will be listed in alphabetical order by subject. If you need help refining your search, click on HELP.

Once you've entered your search parameters, click the submit button.

Click on the boxes to the left of the courses you wish to register for. For any variable credit course, enter the correct credit in the credits box. Note meeting times as you make your choices; time conflicts will not be allowed. If you have made arrangements with your instructors to register for conflicting courses, see the Registrar's Office to complete this portion of your registration. Do not change the Take for default (see Express Registration above for S/Cr/NC policy information). Click submit and your selection confirmation screen will appear.

Click Submit to complete your registration. Your registration will appear.

Messages at the top of the registration results screen and within the Meeting Information column should explain any failed registrations, including those that resulted in wait listing. Click on Add classes or Drop classes at the bottom of the page if you wish to make additional changes to your registration. The search and add process is similar to the search and register process.

You may confirm your registration at any time by going to the Students menu and clicking on My class schedule.

8/26/02